Post Title: Procurement and Logistic Associate  
Post Level: SB3/Max 
Duration of the 12 months with possible extension 
service: Full time 
Duty Station: Kyiv 
Supervisor: Supply Chain Specialist 
 
The position: 
The Procurement and Logistics Associate role is vital to the successful operations of the UNFPA Ukraine office. Working under the guidance of the Supply Chain Specialist, this position is designed to enhance the efficiency and effectiveness of the overall supply chain and is responsible for execution and coordination of procurement and logistics activities. 
How you can make a difference: 
UNFPA is the lead UN agency for delivering a world where every pregnancy is wanted, every childbirth is safe and every young person's potential is fulfilled. UNFPA’s strategic plan (2022-2025), reaffirms the relevance of the current strategic direction of UNFPA and focuses on three transformative results: to end preventable maternal deaths; end unmet need for family planning; and end gender-based violence and harmful practices. These results capture our strategic commitments on accelerating progress towards realizing the ICPD and SDGs in the Decade of Action leading up to 2030. Our strategic plan calls upon UN Member States, organizations and individuals to “build forward better”, while addressing the negative impacts of the Covid-19 pandemic on women’s and girls’ access to sexual and reproductive health and reproductive rights, recover lost gains and realize our goals.In a world where fundamental human rights are at risk, we need principled and ethical staff, who embody these international norms and standards, and who will defend them courageously and with full conviction. 
UNFPA is seeking candidates that transform, inspire and deliver high impact and sustained results; we need staff who are transparent, exceptional in how they manage the resources entrusted to them and who commit to deliver excellence in programme results. Job Purpose:In a global organization where many of our staff work in challenging environments, you will play a vital role in ensuring the smooth running of logistics and procurement activities essential for the implementation of the UNFPA Country Programme in Ukraine. As a Procurement and Logistics Associate, you will be part of the Supply Chain team that provides operational support, contributing to the overall systems strengthening approach fundamental to UNFPA’s strategy. You will report directly to the Supply Chain Specialist. 
You would be responsible for: 
Logistics:- Manage day-to-day logistics operations, including the receipt, storage, and distribution of goods and supplies, in accordance with UNFPA policies and procedures.- Facilitate the coordination of customs clearance for international shipments and ensure accurate documentation and data entry into the Ukrainian Humanitarian Aid System, including monthly updates and reporting.- Arrange and coordinate the receipt of goods in UNFPA warehouses with various stakeholders.- Manage and maintain updated and accurate records of UNFPA inventory and stock levels in UNFPA warehouses.- Follow up with requesting units to obtain distribution plans.- Support the preparation of logistical plans and schedules for UNFPA supplies to ensure efficiency and effectiveness.- Coordinate and execute the transportation of UNFPA supplies as per distribution plans, ensuring timely delivery by liaising with internal and external stakeholders on logistics arrangements.- Coordinate the safe disposal of expired and damaged goods, and prepare the required documentation.- Maintain an audit trail and archive all relevant documentation for goods receipt and delivery.- Support the UNFPA Last Mile Assurance activities.- Support inter-agency convoy requests, including preparation, coordination, and documentation to ensure timely and efficient operations.     📚 𝗗𝗶𝘀𝗰𝗼𝘃𝗲𝗿 𝗛𝗼𝘄 𝘁𝗼 𝗚𝗲𝘁 𝗮 𝗝𝗼𝗯 𝗶𝗻 𝘁𝗵𝗲 𝗨𝗡 𝗶𝗻 𝟮𝟬𝟮𝟯! 🌍🤝 𝗥𝗲𝗮𝗱 𝗼𝘂𝗿 𝗡𝗘𝗪 𝗥𝗲𝗰𝗿𝘂𝗶𝘁𝗺𝗲𝗻𝘁 𝗚𝘂𝗶𝗱𝗲 𝘁𝗼 𝘁𝗵𝗲 𝗨𝗡 𝟮𝟬𝟮𝟯 𝘄𝗶𝘁𝗵 𝘁𝗲𝘀𝘁 𝘀𝗮𝗺𝗽𝗹𝗲𝘀 𝗳𝗼𝗿 𝗨𝗡𝗛𝗖𝗥, 𝗪𝗙𝗣, 𝗨𝗡𝗜𝗖𝗘𝗙, 𝗨𝗡𝗗𝗦𝗦, 𝗨𝗡𝗙𝗣𝗔, 𝗜𝗢𝗠 𝗮𝗻𝗱 𝗼𝘁𝗵𝗲𝗿𝘀! 🌐  
  ⚠️ 𝐂𝐡𝐚𝐧𝐠𝐞 𝐘𝐨𝐮𝐫 𝐋𝐢𝐟𝐞 𝐍𝐨𝐰: 𝐏𝐨𝐰𝐞𝐫𝐟𝐮𝐥 𝐓𝐞𝐜𝐡𝐧𝐢𝐪𝐮𝐞𝐬 𝐡𝐨𝐰 𝐭𝐨 𝐠𝐞𝐭 𝐚 𝐣𝐨𝐛 𝐢𝐧 𝐭𝐡𝐞 𝐔𝐧𝐢𝐭𝐞𝐝 𝐍𝐚𝐭𝐢𝐨𝐧𝐬 𝐍𝐎𝐖! 

Procurement:- Conduct and manage the procurement process for goods and services, including drafting solicitations, bid evaluations, and contract management.- Liaise with requestors to obtain necessary documentation and information for procurement transactions and advise on the best processes.- Create requisitions and purchase orders in the UNFPA ERP system.- Coordinate with suppliers to ensure timely delivery of goods and services.- Address supplier inquiries and resolve issues related to procurement transactions.- Ensure compliance with UNFPA procurement policies, procedures, and guidelines.- Assist and follow up on the preparation and execution of supply and procurement plans with the requestors.- Conduct analysis to identify opportunities for process improvement and cost savings in procurement operations.- Support capacity-building initiatives for staff members on procurement policies, procedures, and best practices.- Facilitate audit exercises with the support of other teams.- Ensure maintaining an audit trail set of documentation for every procurement process.- Provide general administrative support to the supply chain team. Assist in the preparation of reports, presentations, and other documents as required. 
- Undertake any other duties as assigned by the supervisor to support the efficient functioning of the supply chain unit and the achievement of organizational objectives. 
Qualifications and Experience 
Education: ● Bachelor’s degree in supply chain, procurement, logistics, finance, economics, management or other related field is desirable. 
Experience: ● Minimum 5 years of work experience and proven track record of managing supply chain, international logistics, public or international procurements, inventory process and control of products quality, administration.● Strong knowledge of public procurement and logistics procedures and best practices.● Experience in the usage of computers and office software packages (MS Word, Excel) and advance knowledge of spreadsheet and database packages.● Knowledge of public procurement principles is an advantage. ● Prior experience with the UN Agency or International Organization in the field of procurement and logistics is desirable.● Familiarity and experience with Quantum or other ERP system would be an asset. 
Language: Fluency in Ukrainian, English and Russian languages. 
  
Values: 
Exemplifying integrity Demonstrating commitment to UNFPA and the UN System Embracing cultural diversity Embracing change   
Functional Competencies: 
Managing the organization’s financial resources Providing procurement services  Ensuring facilities and assets management Providing logistical support (knowledge of INCOTERMS-2010 is desirable) Managing data Managing documents, correspondence and reports Managing information and work flow Planning, organizing and multitasking Supporting financial data analysis   
Core Competencies:  
Achieving results Being accountable Developing and applying professional expertise/business acumen Thinking analytically and strategically Working in teams/ managing ourselves and our relationships 
Communicating for impact   
  UNFPA Work Environment: UNFPA provides a work environment that reflects the values of gender equality, diversity, integrity and healthy work-life balance. We are committed to ensuring gender parity in the organization and therefore encourage women to apply. Individuals from the LGBTQIA+ community, minority ethnic groups, indigenous populations, persons with disabilities, and other underrepresented groups are highly encouraged to apply. UNFPA promotes equal opportunities in terms of appointment, training, compensation and selection for all regardless of personal characteristics and dimensions of diversity. Diversity, Equity and Inclusion is at the heart of UNFPA's workforce - click here to learn more.  Disclaimer: Selection and appointment may be subject to background and reference checks, medical clearance, visa issuance and other administrative requirements.  UNFPA does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Fraudulent notices, letters or offers may be submitted to the UNFPA fraud hotline http://www.unfpa.org/help/hotline.cfm Applicants for positions in the international Professional and higher categories, who hold permanent resident status in a country other than their country of nationality, may be required to renounce such status upon their appointment.    
Only shortlisted candidates will be contacted and advance to the next stage of the selection process.  
To view the complete job description and apply to this position, click \"Apply Now\" below. 






    📚 𝗗𝗶𝘀𝗰𝗼𝘃𝗲𝗿 𝗛𝗼𝘄 𝘁𝗼 𝗚𝗲𝘁 𝗮 𝗝𝗼𝗯 𝗶𝗻 𝘁𝗵𝗲 𝗨𝗡 𝗶𝗻 𝟮𝟬𝟮𝟰! 🌍🤝 𝗥𝗲𝗮𝗱 𝗼𝘂𝗿 𝗡𝗘𝗪 𝗥𝗲𝗰𝗿𝘂𝗶𝘁𝗺𝗲𝗻𝘁 𝗚𝘂𝗶𝗱𝗲 𝘁𝗼 𝘁𝗵𝗲 𝗨𝗡 𝟮𝟬𝟮𝟰 𝘄𝗶𝘁𝗵 𝘁𝗲𝘀𝘁 𝘀𝗮𝗺𝗽𝗹𝗲𝘀 𝗳𝗼𝗿 𝗨𝗡𝗛𝗖𝗥, 𝗪𝗙𝗣, 𝗜𝗢𝗠, 𝗨𝗡𝗜𝗖𝗘𝗙, 𝗨𝗡𝗗𝗦𝗦, 𝗨𝗡𝗙𝗣𝗔 𝗮𝗻𝗱 𝗼𝘁𝗵𝗲𝗿𝘀!  🌐   





Apply for this job











Recommended for you




    📚 𝗗𝗶𝘀𝗰𝗼𝘃𝗲𝗿 𝗛𝗼𝘄 𝘁𝗼 𝗚𝗲𝘁 𝗮 𝗝𝗼𝗯 𝗶𝗻 𝘁𝗵𝗲 𝗨𝗡 𝗶𝗻 𝟮𝟬𝟮𝟰! 🌍🤝 𝗥𝗲𝗮𝗱 𝗼𝘂𝗿 𝗡𝗘𝗪 𝗥𝗲𝗰𝗿𝘂𝗶𝘁𝗺𝗲𝗻𝘁 𝗚𝘂𝗶𝗱𝗲 𝘁𝗼 𝘁𝗵𝗲 𝗨𝗡 𝟮𝟬𝟮𝟰 𝘄𝗶𝘁𝗵 𝘁𝗲𝘀𝘁 𝘀𝗮𝗺𝗽𝗹𝗲𝘀 𝗳𝗼𝗿 𝗨𝗡𝗛𝗖𝗥, 𝗪𝗙𝗣, 𝗨𝗡𝗜𝗖𝗘𝗙, 𝗨𝗡𝗗𝗦𝗦, 𝗨𝗡𝗙𝗣𝗔 𝗮𝗻𝗱 𝗼𝘁𝗵𝗲𝗿𝘀! 🌐