Grade: G5  
Vacancy no.: DC/BANGKOK/GS/2024/01 Publication date: 30 May 2024 Application deadline (midnight Bangkok time): 13 June 2024 
Job ID: 12006  Department: RO-Asia and the Pacific  Organization Unit: DWT-Bangkok  Location: Bangkok  Contract type: Short Term  
Contract duration: Ten months with possible renewal  
Under article 4.2, paragraph (e) of the Staff Regulations, the filling of vacancies in technical cooperation projects does not fall under Annex I of the Staff Regulations and is made by direct selection by the Director-General. 
In order to support the best informed process in the filling of the above-mentioned vacancy by direct selection, the ILO invites interested candidates to submit their application online by the above date. 
The following are eligible to apply: 
 ILO Internal candidates in accordance with paragraphs 31 and 32 of Annex I of the Staff Regulations. External candidates*  *The recruitment process for General Service positions is subject to specific local recruitment criteria. The ILO values diversity among its staff and welcomes applications from qualified female candidates. We also encourage applicants with disabilities. If you are unable to complete our online application form due to a disability, please send an email to  ilojobs@ilo.org. Technical cooperation appointments are not expected to lead to a career in the ILO and they do not carry any expectation of renewal or conversion to any other type of appointment in the Organization. Extensions of technical cooperation contracts are subject to various elements including the following: availability of funds, continuing need of the functions and satisfactory conduct and performance. *Conditions of employment for external candidates: In conformity with existing ILO practice, the appointment of an external candidate will normally be made at the first step of this grade.  Introduction To effectively design social security policies that meet international standards and conventions, the ILO has partnered with a number of Social Security Offices in the region to build up actuarial and research capacity and support work to extend coverage, strengthen financing and investment governance, provide technical support, undertaken actuarial valuations and support management and staff in improving communication. This work is managed to support delivery of actuarial services initiated since July 2019. Under these services, the ILO provides actuarial, policy and investment technical support to 8 countries in the region. The ILO not only works directly with countries in the region, but also partners with regional and national institutions to develop a strategy towards building the internal capacity of social security institutions in the region and deliver actuarial and investment technical work. The Finance and Administrative Assistant will provide administrative and financial support to the project work and manage these activities.  Reporting lines The Finance and Administrative Assistant (FAA) will work under the direct supervision of the Chief Technical Advisor who manages the delivery of the actuarial services. The FAA will also work closely with the National Project Coordinator of the ILO SSO Project of Thailand.  Description of Duties General Administration and operation  1. Ensure smooth functioning of project administration, office management and operation support related functions through the provision of management and administrative support to the projects. This includes processing entitlements, issuance of contracts and maintenance of records and files. 2. Advise and assist project staff with interpretation of administrative rules, regulations and procedures. Make travel and hotel reservations, prepare travel authorisations, and assemble information pertinent to the purpose of travel. 3. Participate in the organisation of meetings, conferences and workshops and coordinate all important administrative arrangements for conducting workshops/seminars and trainings, as required by the project/programme including contracting with hotels in accordance with ILO guidelines and interpretation services (selection and contracting).     📚 𝗗𝗶𝘀𝗰𝗼𝘃𝗲𝗿 𝗛𝗼𝘄 𝘁𝗼 𝗚𝗲𝘁 𝗮 𝗝𝗼𝗯 𝗶𝗻 𝘁𝗵𝗲 𝗨𝗡 𝗶𝗻 𝟮𝟬𝟮𝟯! 🌍🤝 𝗥𝗲𝗮𝗱 𝗼𝘂𝗿 𝗡𝗘𝗪 𝗥𝗲𝗰𝗿𝘂𝗶𝘁𝗺𝗲𝗻𝘁 𝗚𝘂𝗶𝗱𝗲 𝘁𝗼 𝘁𝗵𝗲 𝗨𝗡 𝟮𝟬𝟮𝟯 𝘄𝗶𝘁𝗵 𝘁𝗲𝘀𝘁 𝘀𝗮𝗺𝗽𝗹𝗲𝘀 𝗳𝗼𝗿 𝗨𝗡𝗛𝗖𝗥, 𝗪𝗙𝗣, 𝗨𝗡𝗜𝗖𝗘𝗙, 𝗨𝗡𝗗𝗦𝗦, 𝗨𝗡𝗙𝗣𝗔, 𝗜𝗢𝗠 𝗮𝗻𝗱 𝗼𝘁𝗵𝗲𝗿𝘀! 🌐  
  ⚠️ 𝐂𝐡𝐚𝐧𝐠𝐞 𝐘𝐨𝐮𝐫 𝐋𝐢𝐟𝐞 𝐍𝐨𝐰: 𝐏𝐨𝐰𝐞𝐫𝐟𝐮𝐥 𝐓𝐞𝐜𝐡𝐧𝐢𝐪𝐮𝐞𝐬 𝐡𝐨𝐰 𝐭𝐨 𝐠𝐞𝐭 𝐚 𝐣𝐨𝐛 𝐢𝐧 𝐭𝐡𝐞 𝐔𝐧𝐢𝐭𝐞𝐝 𝐍𝐚𝐭𝐢𝐨𝐧𝐬 𝐍𝐎𝐖! 
4. Prepare on own initiative correspondence and reports, as required, on general administrative or other related tasks.  5. Classify and assign budget codes, verify and process claims for payment, and check payment vouchers, prices, and claim invoices. Process contracts for financial clearance and payment. Ensure the correctness and appropriateness of types of contracts used with each activity, and ensure all necessary supporting documents are attached. 6. Prepare and review additional financial information where appropriate, ensuring compliance with ILO rules in close collaboration with the CTA and National Project Coordinator of the ILO/SSO project of Thailand. 7. Prepare background information, detailed cost estimates, and periodic and ad hoc reports for use in programme and budget preparations. Participate in budget analysis and projections and be able to prepare Budget Revisions where required. 8. Consult with Finance Unit on rules, regulations and procedures, and inform project staff, partners, consultants, interns of new or revised procedures and practices  9. Carry out all operations required for expenditures under development cooperation funding, ensuring the most rational use of the funds. This includes making calculations, requesting funds, checking supporting justifying documents and making payments. 10. Monitor accounts regarding allocations and expenditures and make adjustments to optimize utilization of the funds. Draft and clear administrative correspondence relative to budgetary matters to verify data, answer queries and obtain additional information. 11. Perform other relevant duties as assigned. Required qualifications Education Completion of secondary school education with formal training / experience in accounting and/or finance plus in administration and project management. Experience Minimum of five years of general administration and office support work experience. Experience of working with an enterprise resource planning (ERP) system.  Languages Excellent English and Thai. Working knowledge of another language of the region is an advantage. Competencies - Knowledge of general office procedures and approaches to good governance. - Good administrative and organisational skills and ability to meet deadlines - Good knowledge of Microsoft Office software (including Word, Excel, Teams and PowerPoint). - Strong finance and budgeting background (experience in preparing and revising budgets) with good knowledge of accounting and finance procedures within the ILO or an international organisation - Good management and interpersonal skills and able to communicate effectively in English and in Thai.  - In addition to the ILO core competencies (Integrity and transparency, Sensitivity to diversity, Orientation to learning and knowledge sharing, Client orientation, communication, Orientation to change, Takes responsibility for performance, Quality orientation, Collaboration), this position requires: o Ability to work within the applicable rules, regulations, policies, and procedures. o Ability to draft standard correspondence. o Ability to maintain records and files and update databases. o Attention to detail in order to identify data discrepancies. o A high degree of discretion with sense of responsibility in dealing with confidential matters. o Ability to work in a multicultural environment and to demonstrate gender-sensitive and non-discriminatory behaviour and attitudes.   Recruitment process  Please note that all candidates must complete an on-line application form. To apply, please visit the ILO Jobs website. The system provides instructions for online application procedures.  Fraud warning  The ILO does not charge any fee at any stage of the recruitment process whether at the application, interview, processing or training stage. Messages originating from a non ILO e-mail account - @ilo.org - should be disregarded. In addition, the ILO does not require or need to know any information relating to the bank account details of applicants.  






    📚 𝗗𝗶𝘀𝗰𝗼𝘃𝗲𝗿 𝗛𝗼𝘄 𝘁𝗼 𝗚𝗲𝘁 𝗮 𝗝𝗼𝗯 𝗶𝗻 𝘁𝗵𝗲 𝗨𝗡 𝗶𝗻 𝟮𝟬𝟮𝟰! 🌍🤝 𝗥𝗲𝗮𝗱 𝗼𝘂𝗿 𝗡𝗘𝗪 𝗥𝗲𝗰𝗿𝘂𝗶𝘁𝗺𝗲𝗻𝘁 𝗚𝘂𝗶𝗱𝗲 𝘁𝗼 𝘁𝗵𝗲 𝗨𝗡 𝟮𝟬𝟮𝟰 𝘄𝗶𝘁𝗵 𝘁𝗲𝘀𝘁 𝘀𝗮𝗺𝗽𝗹𝗲𝘀 𝗳𝗼𝗿 𝗨𝗡𝗛𝗖𝗥, 𝗪𝗙𝗣, 𝗜𝗢𝗠, 𝗨𝗡𝗜𝗖𝗘𝗙, 𝗨𝗡𝗗𝗦𝗦, 𝗨𝗡𝗙𝗣𝗔 𝗮𝗻𝗱 𝗼𝘁𝗵𝗲𝗿𝘀!  🌐   





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