Description 
 
Job Description
 
 
Job title: 
Grants and Compliance Manager
Work Location:
Freetown
Department:
Grants and Compliance
Reports to: 
Director of Grants and Compliance
Req #:
4330
Line Management:
TBD
Organization Profile 
Partners In Health (PIH) is an international health organization relentlessly committed to improving the health of the poor and marginalized. PIH partners with local governments to build local capacity and works closely with impoverished communities to deliver high-quality health care, address the root causes of illness, train providers, advance research, and advocate for global policy change. Our delivered services in the field are based on our partnership with the Governments and Ministries of Health. The support to education, training, and mentorship to Healthcare workers and students is one of our pillars for strengthening the healthcare system.
 
PIH currently has implementation programs in Haiti, Rwanda, Lesotho, Liberia, Malawi, Peru, Mexico, Kazakhstan, Sierra Leone, and the Navajo Nation. Through our partnership with Harvard Medical School and the Brigham and Women’s Hospital, we support a wide range of programs in dozens of other countries around the world. 
 
Our Work In Sierra Leone:
Partners In Health (PIH) began supporting the government of Sierra Leone in response to the Ebola epidemic in October 2014. Recognizing the large need for continued investments in the health system after Ebola, PIH is committed to long-term health system strengthening in support of the Ministry of Health (MOH), guided by the same principles as our emergency response and our work around the world: public sector accompaniment, integrated and comprehensive services, social justice, nimbleness and flexibility, partnership, community ownership, and evidence-based interventions. In the aftermath of the epidemic, PIH is committed to supporting the delivery of comprehensive health services in Sierra Leone, from the community level to the health center and to referral hospitals. 
Position Overview    📚 𝗗𝗶𝘀𝗰𝗼𝘃𝗲𝗿 𝗛𝗼𝘄 𝘁𝗼 𝗚𝗲𝘁 𝗮 𝗝𝗼𝗯 𝗶𝗻 𝘁𝗵𝗲 𝗨𝗡 𝗶𝗻 𝟮𝟬𝟮𝟯! 🌍🤝 𝗥𝗲𝗮𝗱 𝗼𝘂𝗿 𝗡𝗘𝗪 𝗥𝗲𝗰𝗿𝘂𝗶𝘁𝗺𝗲𝗻𝘁 𝗚𝘂𝗶𝗱𝗲 𝘁𝗼 𝘁𝗵𝗲 𝗨𝗡 𝟮𝟬𝟮𝟯 𝘄𝗶𝘁𝗵 𝘁𝗲𝘀𝘁 𝘀𝗮𝗺𝗽𝗹𝗲𝘀 𝗳𝗼𝗿 𝗨𝗡𝗛𝗖𝗥, 𝗪𝗙𝗣, 𝗨𝗡𝗜𝗖𝗘𝗙, 𝗨𝗡𝗗𝗦𝗦, 𝗨𝗡𝗙𝗣𝗔, 𝗜𝗢𝗠 𝗮𝗻𝗱 𝗼𝘁𝗵𝗲𝗿𝘀! 🌐  
  ⚠️ 𝐂𝐡𝐚𝐧𝐠𝐞 𝐘𝐨𝐮𝐫 𝐋𝐢𝐟𝐞 𝐍𝐨𝐰: 𝐏𝐨𝐰𝐞𝐫𝐟𝐮𝐥 𝐓𝐞𝐜𝐡𝐧𝐢𝐪𝐮𝐞𝐬 𝐡𝐨𝐰 𝐭𝐨 𝐠𝐞𝐭 𝐚 𝐣𝐨𝐛 𝐢𝐧 𝐭𝐡𝐞 𝐔𝐧𝐢𝐭𝐞𝐝 𝐍𝐚𝐭𝐢𝐨𝐧𝐬 𝐍𝐎𝐖! 

PIH seeks a detail-oriented, results-driven grants and compliance manager with experience in contracts and grant management in the nonprofit sector, including working with high-compliance donor funding. This role plays a key function in ensuring compliance with all funding requirements related to PIH grants. We are seeking someone with superb interpersonal and organizational skills to guide and support PIH Sierra Leone in grants and compliance management. This position will report to the Director of Grants and Compliance working closely with other PIH Sierra Leone team members to ensure strong management of all donor funding. 
Essential Duties and Responsibilities:
Essential Compliance:
Act as the primary point person for all grants and compliance requirements of award management, including comprehensive consideration of donor regulations, and policy guidance. Ensure that PIH SL has: (a) adequate policies and procedures in place, and (b) staff with the capacity and support to implement those policies and procedures, to facilitate compliance with donor guidelines.Coordinate with other grants and compliance colleagues to respond to donor pre-award compliance inquiries and to ensure that compliance-related costs are included in proposal budgets.Assist with training and equipping staff on award management best practices. Support the development and roll-out of policies and procedures to ensure fulfillment of compliance requirements. This will include developing training tools and delivering training on topics. Monitor compliance with donor requirements by working with grants managers, project managers, finance managers, and other relevant staff to confirm and, as needed, build capacity for adherence to key policies and procedures.Provide ongoing support to colleagues across departments to ensure they understand grant requirements and have the capacity and support they need to fulfill them. Coordinate and manage grant-specific audits, fulfilling requests from auditors, compiling and reviewing supporting documentation, and drafting and reviewing responses to audit inquiries; guide, monitor, and support the implementation and communication of post-audit corrective actions.Ensure PIH-SL has appropriate record-keeping and documentation systems in placeConduct ongoing monitoring of compliance with donor requirements, including conducting periodic spot checks, and support colleagues to address any gaps identified.Implement tools and training to enhance the efficiency and effectiveness of award management, and compliance activities. Provide guidance and support to resolve any specific issues expeditiously and effectively. Perform review of and organize due diligence checks on financial and audit reports, and agreements, including other contractual, Human Resources, procurement, and financial documents. As required, organize appropriate approval of these documents through donor and PIH systems.  Sub-grantee managementConduct assessment and monitoring of sub-award recipients to ensure that each sub-recipient has (a) adequate policies and procedures in place, and (b) staff with the capacity and support to implement those policies and procedures, to comply with the terms of their sub-award. Review sub-grantee reports and processes as needed, ensuring compliance with donor requirements and agreements Build a strong relationship based on mutual trust with sub-grantee partners Build capacity in sub-grantees on compliance requirements. Financial management and reporting, budget development, and grant management Support planning and budgeting processes for annual budgets, re-budgeting, and communicating the grant budget to PIH staffDeliver monthly, quarterly, and annual budget to actual expenditure reports. Collaborate with partners to deliver necessary financial information in appropriate formats.Perform budget against actual analysis and expenditure projections; share differences with Project Managers and Budget Holders and offer suggestions in line with donor budget and policies. Review monthly expenses and salaries to ensure proper allocation to the grant.Support budget revisions, funding requests, and support prior approval requests to donors during the lifetime of a grantProvide guidance and support to the finance team to ensure they have the information needed for accurate expense coding and are appropriately saving supporting financial documentation in an accessible shared location.Support development, review, and signature of various types of contract agreements.Education and Work Experience Requirements:Specifications and RequirementsMust have a proven track record of proactively identifying and communicating potential problems and proposing solutions for grant management and compliance-related challengesA minimum of 5 years’ experience in grants and compliance management, within the international development nonprofit sector.Experience working on donor-funded projects with high compliance donors, such as USAID, US CDC, FCDO, Global Fund, EU, World Bank, Global Affairs Canada, or similar donorsExcellent facilitation, oral and interpersonal communication, and presentation skills including excellent writing skills.Excellent planning and prioritization skills, creative problem-solving, and analytical skills.Strong project management and time management skills; highly organized and detail-oriented.Ability to work independently and effectively in a high-pressure, fast-paced environment and handle multiple priorities simultaneously.Experience developing and delivering training on topics related to grant management and complianceStrong collaborator with effective interpersonal, analytical, and communication skillsDemonstrated ability to manage and meet competing deadlines in a fast-paced and changing work environment.Master’s degree in business administration, public administration, international development, or related field. Excellent analytical, communication, and computer skills. Ability to write in detail to effectively convey compliance requirements, and compose emails, presentations, and reports in a logical, organized, and concise mannerCommitment to health and social justice. Ability to live in Sierra Leone full-time required.  Prevention of Sexual Exploitation and Abuse Partners In Health Sierra Leone is dedicated to preventing unwanted behaviour in the workplace, including sexual harassment, exploitation, abuse, financial misconduct, and ensuring the welfare of those we serve. We expect all staff, consultants, contractors, vendors, and volunteers to uphold these values as outlined in our code of conduct.The successful candidate will receive appropriate training and must adhere to the organisation’s safeguarding policies. Employment offers are contingent upon satisfactory references and screening checks, which may include criminal records and terrorism finance checks. As a participant in the Inter Agency Misconduct Disclosure Scheme, we request information from previous employers about any instances of sexual exploitation, abuse, or harassment. Additionally, Partners In Health Sierra Leone will share records of such misconduct with other agencies upon staff departure, ensuring transparency and accountability. By applying, candidates acknowledge and agree to these recruitment proceduresSocial Justice We are a global health and social justice organization that responds to the moral imperative to provide high-quality health care globally to those who need it most. We strive to ease suffering by placing patients at the center of all care, bringing the benefits of modern medicine to all. Mode of Application Interested candidates are required to apply through our website: www.pih.org/employment .In your application, please ensure to include names, addresses, email addresses and telephone numbers of three (3) referees not later than 5:00pm GMT (Midnight) on Thursday 31st October 2024   






    📚 𝗗𝗶𝘀𝗰𝗼𝘃𝗲𝗿 𝗛𝗼𝘄 𝘁𝗼 𝗚𝗲𝘁 𝗮 𝗝𝗼𝗯 𝗶𝗻 𝘁𝗵𝗲 𝗨𝗡 𝗶𝗻 𝟮𝟬𝟮𝟰! 🌍🤝 𝗥𝗲𝗮𝗱 𝗼𝘂𝗿 𝗡𝗘𝗪 𝗥𝗲𝗰𝗿𝘂𝗶𝘁𝗺𝗲𝗻𝘁 𝗚𝘂𝗶𝗱𝗲 𝘁𝗼 𝘁𝗵𝗲 𝗨𝗡 𝟮𝟬𝟮𝟰 𝘄𝗶𝘁𝗵 𝘁𝗲𝘀𝘁 𝘀𝗮𝗺𝗽𝗹𝗲𝘀 𝗳𝗼𝗿 𝗨𝗡𝗛𝗖𝗥, 𝗪𝗙𝗣, 𝗜𝗢𝗠, 𝗨𝗡𝗜𝗖𝗘𝗙, 𝗨𝗡𝗗𝗦𝗦, 𝗨𝗡𝗙𝗣𝗔 𝗮𝗻𝗱 𝗼𝘁𝗵𝗲𝗿𝘀!  🌐   





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    📚 𝗗𝗶𝘀𝗰𝗼𝘃𝗲𝗿 𝗛𝗼𝘄 𝘁𝗼 𝗚𝗲𝘁 𝗮 𝗝𝗼𝗯 𝗶𝗻 𝘁𝗵𝗲 𝗨𝗡 𝗶𝗻 𝟮𝟬𝟮𝟰! 🌍🤝 𝗥𝗲𝗮𝗱 𝗼𝘂𝗿 𝗡𝗘𝗪 𝗥𝗲𝗰𝗿𝘂𝗶𝘁𝗺𝗲𝗻𝘁 𝗚𝘂𝗶𝗱𝗲 𝘁𝗼 𝘁𝗵𝗲 𝗨𝗡 𝟮𝟬𝟮𝟰 𝘄𝗶𝘁𝗵 𝘁𝗲𝘀𝘁 𝘀𝗮𝗺𝗽𝗹𝗲𝘀 𝗳𝗼𝗿 𝗨𝗡𝗛𝗖𝗥, 𝗪𝗙𝗣, 𝗨𝗡𝗜𝗖𝗘𝗙, 𝗨𝗡𝗗𝗦𝗦, 𝗨𝗡𝗙𝗣𝗔 𝗮𝗻𝗱 𝗼𝘁𝗵𝗲𝗿𝘀! 🌐