Action Against Hunger-USA is part of the Action Against Hunger International network, which provides humanitarian relief in more than 50 countries worldwide in the sectors of nutrition, health, water/sanitation, and food security. Action Against Hunger-USA, an independent NGO, currently manages programs in 8 countries: Ethiopia, Kenya, South Sudan, Somalia, Tanzania, Uganda, Haiti & Regional Office. Action Against Hunger-USA implements more than $80 million in programs annually, and approximately 1,500 permanent employees based in New York City, Washington D.C, Nairobi, and country offices. Additional growth is anticipated.
Summary of position 
The Finance Officer will be responsible for the day-to-day management of the financial transactions and procedures of the organization. S/he will also provide support to the SMT in Zambia Manager occasional work with the Regional Finance Specialist. The Finance officer will work under the guidance and direct supervision of the Finance & Admin Manager.
The Finance Officer\u2019s role has the following purpose, engagement and delivery:
Purpose
The Finance Officer will be responsible for executing day-to-day ACF-Zambia financial transactions and managing ZM budgets by ensuring financial data accuracy, effective and efficient utilization of resources in line with the organizational and financial management policies, procedures as well as the donor policies and guidelines.

Engagement
The Finance Officer will work collaboratively with the Finance & Admin Manager to ensure the issuing of accountancy bundles is timely, accurate, and complete. Program Managers by sharing and discussing BFUs, and all other staffs by sharing knowledge and awareness with respect to budget methodologies, policies, internal control policies and procedures. 
S/he will also work with the logistics and administration team to ensure compliance with the procurement policies and procedures. 
 Delivery
By timely submission of accurate accountancy bundles, sharing of BFUs within adequate period and ensuring Zambia is compliant with internal policies, IFRS and Government regulations. S/he will promote high standards of integrity and accountability on the utilization of organizational resources.
1.  Ensuring high-quality accounting
\u00b7  Disseminating information about accounting procedures to Zambia Staff & country offices and ensuring compliance.
\u00b7  Recording all monthly commitments and recharges ensuring correctness of accounting and analytical entries.
\u00b7  Verifying bankbooks and performing bank reconciliations before the 5th of every month.
\u00b7  Setting up proper budgets and other accounting parameters on the accounting software.
\u00b7  Processing payments promptly ensuring compliance with ACF payment policies.
\u00b7  Preparing and updating the share cost tool regularly and reviewing balance sheet accounts thoroughly with monthly schedules.
\u00b7  Sharing accurate and complete monthly accounting bundles with the HEARO Finance team before the 12th of every month.
\u00b7  Responding to HEARO queries on the monthly accounting bundles within a reasonable time.
\u00b7  Ensuring proper filing and archiving system of all finance documents. 
\u00b7  Acting as a focal point for internal and external audits; providing auditors with all necessary information and responding to their queries.
\u00b7  Following up on recommendations by auditors to ensure they are adhered to.
2.   Ensuring high-quality cash management
\u00b7   Ensuring respect for the ACF finance procedures and Cash Management Policy in Lusaka Office and country bases. 
\u00b7   Identifying risks of fraud and corruption and setting up preventive and monitoring mechanisms.
\u00b7   Ensuring liquidity in Zambia and advising the F&A Manager for the need of exchange operations.
\u00b7   Preparing the Treasury cash forecast on a bi-monthly basis in collaboration with the program, admin, and logistics departments and forwarding it to the F&A Manager for review and validation.
\u00b7   Ensuring safekeeping of necessary cash and performing cash count as per set requirements.
\u00b7   Monitoring the correspondence between the Treasury cash forecast and the payments done.
\u00b7   Anticipating treasury risks and resolving these difficulties in advance.
\u00b7   Acting as a bank agent for cash collection, exchange operations, cheque collections & deposits, and other bank transactions on behalf of ACF.
3.  Providing financial and budgetary management
\u00b7   Establishing the HEARO annual budget and forwarding it to the HOD- Finance for review and validation.
\u00b7   Producing, checking, and forwarding budget follow-ups (BFUs) to the coordination team and Program Managers before the 12th of every month.
\u00b7   Participating in the BFUs meetings with the program team to update the forecasts and revise the allocated expenditures.
\u00b7   Monitoring level of over/underspending per budget lines and providing timely feedback to budget holders.
\u00b7   Performing cost analysis and issuing budgetary alerts where necessary.
\u00b7   Producing and archiving of grants related documents according to the deadlines and formats required by funding bodies. (ie. Agreements, financial reports, etc)
\u00b7   Taking the lead in project audits by providing the requested support documents and responding to queries raised by auditors.
4. Archival of Financial Documents
\u00b7  Maintain cash , bank, supplier contracts, PAYE, vendor & all other finance relevant contracts in finance department 
\u00b7  Verify & cross check all base monthly financial documents are correctly allocated & completed as per ACF Archiving guidelines
\u00b7  Archive financial files as per ACF archiving guidelines, keep copies at the base & send original to capital on monthly basis
5. Grant Management:    📚 𝗗𝗶𝘀𝗰𝗼𝘃𝗲𝗿 𝗛𝗼𝘄 𝘁𝗼 𝗚𝗲𝘁 𝗮 𝗝𝗼𝗯 𝗶𝗻 𝘁𝗵𝗲 𝗨𝗡 𝗶𝗻 𝟮𝟬𝟮𝟯! 🌍🤝 𝗥𝗲𝗮𝗱 𝗼𝘂𝗿 𝗡𝗘𝗪 𝗥𝗲𝗰𝗿𝘂𝗶𝘁𝗺𝗲𝗻𝘁 𝗚𝘂𝗶𝗱𝗲 𝘁𝗼 𝘁𝗵𝗲 𝗨𝗡 𝟮𝟬𝟮𝟯 𝘄𝗶𝘁𝗵 𝘁𝗲𝘀𝘁 𝘀𝗮𝗺𝗽𝗹𝗲𝘀 𝗳𝗼𝗿 𝗨𝗡𝗛𝗖𝗥, 𝗪𝗙𝗣, 𝗨𝗡𝗜𝗖𝗘𝗙, 𝗨𝗡𝗗𝗦𝗦, 𝗨𝗡𝗙𝗣𝗔, 𝗜𝗢𝗠 𝗮𝗻𝗱 𝗼𝘁𝗵𝗲𝗿𝘀! 🌐  
  ⚠️ 𝐂𝐡𝐚𝐧𝐠𝐞 𝐘𝐨𝐮𝐫 𝐋𝐢𝐟𝐞 𝐍𝐨𝐰: 𝐏𝐨𝐰𝐞𝐫𝐟𝐮𝐥 𝐓𝐞𝐜𝐡𝐧𝐢𝐪𝐮𝐞𝐬 𝐡𝐨𝐰 𝐭𝐨 𝐠𝐞𝐭 𝐚 𝐣𝐨𝐛 𝐢𝐧 𝐭𝐡𝐞 𝐔𝐧𝐢𝐭𝐞𝐝 𝐍𝐚𝐭𝐢𝐨𝐧𝐬 𝐍𝐎𝐖! 

\u00b7 Work with the Global Support Office on finance-related changes, including implementation of new systems, policies and procedures.
\u00b7 Monitoring project spending on a monthly basis, communicating about any under/over spend and working to agree appropriate actions in order to bring spending in line with approved budgets.
\u00b7 Contribute to the financial management of signed donor grants.
\u00b7 Prepare for financial audits, providing all information required by local legislation, donors.
6. Security and Fraud Prevention:
\u00b7  Control and manage the security of in-country cash when held on site and when being transferred.
\u00b7  Conduct regular internal audits and report immediately any possible fraud or theft. 
\u00b7  Conduct trainings with staff and advise on improvements to financial security and fraud prevention.
7. Communication:
\u00b7  Provide training, advice, mentoring and coaching as required to all relevant staff on financial management, procedures, internal controls and financial requirements of donors.
\u00b7  Liaise with local banks and programme partners as financial focal point.
\u00b7  Participate in meetings with donors and partners regarding project financial performance.
Internal & External Relationships
Internal:
\u00b7 Directly reporting to Finance manager
\u00b7  Directly responsible for the  Finance Intern
Liaise with Log team / PMs 
External:
Interaction with suppliers, banking and financial institution service providers, and tax offices
Reporting Responsibilities:
\u00b7  Contributions to weekly Sit Rep 
\u00b7  Monthly Cash Forecast 
\u00b7  Mid-Month Cash Forecast Review
\u00b7  Weekly Accountancy report - Sylogist
Monthly Accountancy Closure - Sylogist
GENDER EQUALITY COMMITMENTS &  ZERO TOLERANCE TO ABUSE
\u00b7 Foster an environment that supports values of women and men, and equal access to information.
\u00b7 Provide a work environment where women and men must be evaluated and promoted based on their skills and performance 
\u00b7 Respect beneficiaries\u2019 women, men, boys and girls regardless of gender, sex orientation, disability, religion, race, color, ancestry, national origin, age or marital status, 
\u00b7 Value and respect all cultures. 
\u00b7 Promote and uphold the Safeguarding/PSEA policy and procedures.

Requirements
Academic Qualifications:
BSc. Accounting, Bachelor level degree in management, finance, or related field; MBA or similar higher degree a plus/ACCA added advantage
Required Skills & Experience:
\u00b7 2+ years of experience in one or more of the following areas: Administration, HR, Finance, Logistics 
\u00b7 Exceptional organization and planning skills, ability to manage and follow work plans
\u00b7 Highly developed interpersonal, communication, able to negotiate, influence, give effective feedback, be a team player
\u00b7 Able to manage stress effectively, juggle competing priorities, balance various programmatic, logistic and team needs 
Champion of ACF Charter values of : Professionalism, Transparency, Neutrality, Access to Victims and  Non-Discrimination
\u00b7        Previous ACF experience, previous INGO experience
\u00b7        Experience with donor-funded programs
Experience supervising others

Benefits
Action Against Hunger-USA provides all staff with an attractive salary & benefits package. We provide equal employment opportunities (EEO) to all employees & qualified applicants for employment without regard to race, color, religion, gender, ancestry, sexual orientation, national origin, age, handicap, disability, marital status, or status as a veteran. Action Against Hunger-USA complies with all applicable laws governing non-discrimination in employment.
Application Process.
Interested? Then apply for this position by clicking on the apply button. All applicants must upload a cover letter and an updated resume and both must be in the same language as this vacancy note. Applications will be reviewed on a rolling basis.
Application close date: August 8,2024 






    📚 𝗗𝗶𝘀𝗰𝗼𝘃𝗲𝗿 𝗛𝗼𝘄 𝘁𝗼 𝗚𝗲𝘁 𝗮 𝗝𝗼𝗯 𝗶𝗻 𝘁𝗵𝗲 𝗨𝗡 𝗶𝗻 𝟮𝟬𝟮𝟰! 🌍🤝 𝗥𝗲𝗮𝗱 𝗼𝘂𝗿 𝗡𝗘𝗪 𝗥𝗲𝗰𝗿𝘂𝗶𝘁𝗺𝗲𝗻𝘁 𝗚𝘂𝗶𝗱𝗲 𝘁𝗼 𝘁𝗵𝗲 𝗨𝗡 𝟮𝟬𝟮𝟰 𝘄𝗶𝘁𝗵 𝘁𝗲𝘀𝘁 𝘀𝗮𝗺𝗽𝗹𝗲𝘀 𝗳𝗼𝗿 𝗨𝗡𝗛𝗖𝗥, 𝗪𝗙𝗣, 𝗜𝗢𝗠, 𝗨𝗡𝗜𝗖𝗘𝗙, 𝗨𝗡𝗗𝗦𝗦, 𝗨𝗡𝗙𝗣𝗔 𝗮𝗻𝗱 𝗼𝘁𝗵𝗲𝗿𝘀!  🌐   





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