Hardship LevelE (most hardship)
Family TypeNon Family with Residential Location
Family TypeNon Family with Residential LocationDanger Pay
Residential location (if applicable)
Nairobi (CO), Kenya
GradeGS6
Staff Member / Affiliate TypeGeneral Service
ReasonRegular > Regular Assignment
Remote work acceptedNo
Target Start Date2025-01-01
Deadline for ApplicationsDecember 18, 2024
Standard Job Description
Fleet Management AssociateOrganizational Setting and Work RelationshipsThe Fleet Management Associate supports fleet management activities within the Area of Responsibility (AoR) ensuring compliance with UNHCR rules and procedures, cost-effectiveness, efficiency and professionalism in the management of the fleet. The incumbent maintains regular contact on a working level with other UNHCR offices, UN agencies, NGOs, government partners and commercial contractors in the AoR to facilitate the operation. The incumbent normally reports to a (Senior) Fleet Management Officer or Senior Fleet Management Associate.The position can be located at UNHCR HQ, Regional Bureau, Country/Multi-Country/Field Offices.
All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR's core values of professionalism, integrity and respect for diversity.
Duties- Apply UNHCR's fleet management strategy when preparing plans for purchase of fleet assets or related maintenance and repair services. Conduct spend analyses using historical spend data to identify trends that can be used to plan procurement activities and Frame Agreements. Advise the office(s) on maintaining an appropriate-sized fleet and how to optimise vehicle use though a pool or allocation system.- Plan for acquisition, maintenance and replacement of fleet assets and accessories. Act as a focal person in vehicle ordering considering local fleet management replacement strategies and UNHCR short, - and medium-term requirements.- Coordinate activities of implementing partners and/or contractors performing fleet related activities and ensure that they understand and adhere to relevant UNHCR rules and procedures.- Respond to requests for information and advice, coordinate responses from a range of entities to provide a clear, consistent and timely response to the counterparts.- Provide support and assessment of fleet related needs within the AoR, including emergencies.- Collect information from concerned parties to ensure relevant and appropriate data is gathered and shared. Promote an understanding of concerns, objectives and priorities for fleet related issues by providing information or expertise to interested parties.- Provide fleet management reports, customised reports, and gather information on all fleet assets and provide in-depth reports periodically and when requested.- Monitor the quality and accuracy of fleet related data in relevant business systems. Compile and analyse statistical information, identify trends and developments in fleet related matters that will assist in decision making. Monitor the utilisation and perform updates of the Vehicle Tracking System (VTS) for vehicles within the AoR.- Disseminate, promote commitment to and monitor compliance with UNHCR's global policies, standards and guidance on fleet management.
- Support the identification and management of risks and seek to seize opportunities impacting objectives in the area of responsibility. Ensure decision making in risk based in the functional area of work. Raise risks, issues and concerns to a supervisor or to relevant functional colleague(s).- Perform other related duties as required.Minimum QualificationsYears of Experience / Degree LevelFor G6 - 3 years relevant experience with High School Diploma; or 2 years relevant work experience with Bachelor or equivalent or higherField(s) of EducationNot applicable.Certificates and/or LicensesEngineering; Logistics; Supply chain;Business Administration; Commerce;Economics; HCR Supply Chain Lrng Prog;(Certificates and Licenses marked with an asterisk* are essential)Relevant Job ExperienceEssentialAbility to work in geographically diverse teams. High degree of integrity. Advanced Excel skills.
DesirableKnowledge of fleet Wave, VTS and any other vehicle management software is considered an asset. Experience and knowledge in fleet management.Functional SkillsSC-Supply PlanningSC-Fleet ManagementSC-HCR Global Fleet Management Vehicle Insurance schemeDV-Vehicle ManagementCO-Cross-cultural communicationDV - Basic Vehicle Mechanical Skills(Functional Skills marked with an asterisk* are essential)Language RequirementsFor International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English.For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language.For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.
All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination and abuse of power.
As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise.
This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates.
Desired Candidate Profile The Fleet Management Associate coordinates and engages in activities related to the efficient management, maintenance, and optimization of UNHCR Assets and vehicle fleet. This role ensures compliance with the Organization’s rules and procedures, financial regulations, safety protocols, and operational standards to achieve cost-effectiveness, professionalism and reliability in Asset and Fleet operations.    📚 𝗗𝗶𝘀𝗰𝗼𝘃𝗲𝗿 𝗛𝗼𝘄 𝘁𝗼 𝗚𝗲𝘁 𝗮 𝗝𝗼𝗯 𝗶𝗻 𝘁𝗵𝗲 𝗨𝗡 𝗶𝗻 𝟮𝟬𝟮𝟯! 🌍🤝 𝗥𝗲𝗮𝗱 𝗼𝘂𝗿 𝗡𝗘𝗪 𝗥𝗲𝗰𝗿𝘂𝗶𝘁𝗺𝗲𝗻𝘁 𝗚𝘂𝗶𝗱𝗲 𝘁𝗼 𝘁𝗵𝗲 𝗨𝗡 𝟮𝟬𝟮𝟯 𝘄𝗶𝘁𝗵 𝘁𝗲𝘀𝘁 𝘀𝗮𝗺𝗽𝗹𝗲𝘀 𝗳𝗼𝗿 𝗨𝗡𝗛𝗖𝗥, 𝗪𝗙𝗣, 𝗨𝗡𝗜𝗖𝗘𝗙, 𝗨𝗡𝗗𝗦𝗦, 𝗨𝗡𝗙𝗣𝗔, 𝗜𝗢𝗠 𝗮𝗻𝗱 𝗼𝘁𝗵𝗲𝗿𝘀! 🌐  
  ⚠️ 𝐂𝐡𝐚𝐧𝐠𝐞 𝐘𝐨𝐮𝐫 𝐋𝐢𝐟𝐞 𝐍𝐨𝐰: 𝐏𝐨𝐰𝐞𝐫𝐟𝐮𝐥 𝐓𝐞𝐜𝐡𝐧𝐢𝐪𝐮𝐞𝐬 𝐡𝐨𝐰 𝐭𝐨 𝐠𝐞𝐭 𝐚 𝐣𝐨𝐛 𝐢𝐧 𝐭𝐡𝐞 𝐔𝐧𝐢𝐭𝐞𝐝 𝐍𝐚𝐭𝐢𝐨𝐧𝐬 𝐍𝐎𝐖! 

1. Key Responsibilities1.1. Asset Management:• Maintain accurate asset registers, monitor acquisition, allocations, relocations, transfers, depreciation and disposal processes.• Conduct regular audits/ physical verifications and ensure compliance with UNHCR Rules and procedures.1.2. Fleet Management:• Participate in vehicle allocation exercises, and manage maintenance schedules, and vehicle movements.• Implement vehicle tracking systems and analyze Vehicle utilization reports.• Manage fuel consumption records and other Fleet reports in FleetWave. • Coordinate vehicle disposal and replacement in compliance with operational needs.1.3. Risk & Resilience:• Develop contingency plans for high-risk environments and ensure adherence to safety protocols.1.4. Strategic Planning:• Advise on asset/fleet optimization strategies and prepare insights for Assets Acquisition-disposal.
2. Minimum Qualifications2.1. Education & Professional Work ExperienceEducational Qualifications:Field of Education Required:• Bachelor’s degree in Mechanical Engineering, Automotive Engineering, Logistics, Supply Chain Management, Business Administration, Accounting, or related fields.• Certificates and/ or Licences:• Certifications in Asset Management, Fleet Management, and Data management are highly advantageous.Relevant job Experience:• Essential Extensive experience and knowledge in Asset and Fleet management. Ability to work in geographically diverse teams. High degree of integrity. Advanced Excel skills.• Plant and Property Equipment:o 5–7 years in managing fixed assets or property and plant equipment, with experience in maintaining accurate asset records, performing audits, and complying with standards such as IPSAS/IFRS/GAAP.• Fleet Management:o 3+ years in Fleet management, preferably in challenging environments.o Knowledge of FleetWave, VTS and any other vehicle management software.o Experience in lifecycle management, preventive maintenance, and optimization of vehicle utilization.• Functional Skills:o SC-Fleet Management;o SC-Fixed Asset Managemento SC-HCR Global Fleet Management Vehicle Insurance scheme;o DV-Vehicle Management;o CO-Cross-cultural communication;o DV-Basic Vehicle Mechanical skills;o Knowledge of FleetWave, VTS and any other vehicle management software.• Language Requirementso Strong command of English and Arabic.3. Competency RequirementsCore Competencies:Accountabilityo Communicationo Organizational Awarenesso Teamwork & Collaborationo Commitment to Continuous Learning o Client & Result OrientationManagerial Competencieso Empowering and Building Trusto Judgement and Decision Makingo Managing PerformanceCross-Functional Competencieso Analytical Thinkingo Planning and Organizingo Stakeholder Management
Required languages (expected Overall ability is at least B2 level): 
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Desired languages
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Operational context
Occupational Safety and Health Considerations:
Nature of Position:
Living and Working Conditions:
 
Additional Qualifications
SkillsCO-Cross-cultural communication, DV - Basic Vehicle Mechanical Skills, DV-Vehicle Management, SC-Fleet Management, SC-HCR Global Fleet Management Vehicle Insurance scheme, SC-Supply Planning
Education
CertificationsBusiness Administration - Other, Commerce - Other, Economics - Other, Engineering - Other, HCR Supply Chain Learning Program - UNHCR, Logistics - Other, Supply Chain - Other
Work Experience
CompetenciesAccountability, Client & results orientation, Commitment to continuous learning, Communication, Empowering & building trust, Judgement & decision making, Organizational awareness, Planning & organizing, Stakeholder management, Teamwork & collaboration, Technological awareness
UNHCR Salary Calculator
https://icsc.un.org/Home/SalaryScales

Compendium 
Additional Information• Female candidates are strongly encouraged to apply.• Only shortlisted candidates will be contacted.• A written test (eliminatory or complementary) and oral interviews may be administered for shortlisted candidates.
Functional clearanceThis position doesn't require a functional clearance 






    📚 𝗗𝗶𝘀𝗰𝗼𝘃𝗲𝗿 𝗛𝗼𝘄 𝘁𝗼 𝗚𝗲𝘁 𝗮 𝗝𝗼𝗯 𝗶𝗻 𝘁𝗵𝗲 𝗨𝗡 𝗶𝗻 𝟮𝟬𝟮𝟰! 🌍🤝 𝗥𝗲𝗮𝗱 𝗼𝘂𝗿 𝗡𝗘𝗪 𝗥𝗲𝗰𝗿𝘂𝗶𝘁𝗺𝗲𝗻𝘁 𝗚𝘂𝗶𝗱𝗲 𝘁𝗼 𝘁𝗵𝗲 𝗨𝗡 𝟮𝟬𝟮𝟰 𝘄𝗶𝘁𝗵 𝘁𝗲𝘀𝘁 𝘀𝗮𝗺𝗽𝗹𝗲𝘀 𝗳𝗼𝗿 𝗨𝗡𝗛𝗖𝗥, 𝗪𝗙𝗣, 𝗜𝗢𝗠, 𝗨𝗡𝗜𝗖𝗘𝗙, 𝗨𝗡𝗗𝗦𝗦, 𝗨𝗡𝗙𝗣𝗔 𝗮𝗻𝗱 𝗼𝘁𝗵𝗲𝗿𝘀!  🌐   





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    📚 𝗗𝗶𝘀𝗰𝗼𝘃𝗲𝗿 𝗛𝗼𝘄 𝘁𝗼 𝗚𝗲𝘁 𝗮 𝗝𝗼𝗯 𝗶𝗻 𝘁𝗵𝗲 𝗨𝗡 𝗶𝗻 𝟮𝟬𝟮𝟰! 🌍🤝 𝗥𝗲𝗮𝗱 𝗼𝘂𝗿 𝗡𝗘𝗪 𝗥𝗲𝗰𝗿𝘂𝗶𝘁𝗺𝗲𝗻𝘁 𝗚𝘂𝗶𝗱𝗲 𝘁𝗼 𝘁𝗵𝗲 𝗨𝗡 𝟮𝟬𝟮𝟰 𝘄𝗶𝘁𝗵 𝘁𝗲𝘀𝘁 𝘀𝗮𝗺𝗽𝗹𝗲𝘀 𝗳𝗼𝗿 𝗨𝗡𝗛𝗖𝗥, 𝗪𝗙𝗣, 𝗨𝗡𝗜𝗖𝗘𝗙, 𝗨𝗡𝗗𝗦𝗦, 𝗨𝗡𝗙𝗣𝗔 𝗮𝗻𝗱 𝗼𝘁𝗵𝗲𝗿𝘀! 🌐