Job description
United Nations University (UNU) 
The United Nations University (UNU) is an international community of scholars engaged in policy-oriented research, capacity development and dissemination of knowledge, furthering the purposes and principles of the Charter of the United Nations. The mission of UNU is to contribute, through research and capacity building, to efforts to resolve the pressing global problems that are the concern of the United Nations and its Member States.  
For the past four decades, UNU has been a go-to think tank for impartial research on human survival, conflict prevention, sustainable development, and welfare. With more than 400 researchers in 12 countries, UNU's work spans the 17 Sustainable Development Goals' full breadth, generating policy-relevant knowledge to effect positive global change. UNU maintains more than 200 collaborations with UN agencies and leading universities and research institutions across the globe. For more information, please visit http://unu.edu 
About Office/Institute 
United Nations University, Institute for the Advanced Study of Sustainability (UNU-IAS) is one of 14 research and training Institutes that comprise the think tanks in the UNU system and is a UNU institute based at the university’s headquarters in Tokyo, dedicated to advancing global efforts towards a more sustainable future. UNU-IAS serves the international community through policy relevant research and capacity development focused on sustainability, integrating its social, economic, and environmental dimensions. The activities of the institute are in three thematic areas: sustainable societies, natural capital and biodiversity, and global change and resilience. The work of UNU-IAS is directed towards priority issues for the UN system and Member States, contributing to high-level policymaking and debates to address problems of global concern. For more information, please visit http://ias.unu.edu. 
Responsibilities 
Under the overall supervision of the UNU-IAS Director, and under the direct guidance and supervision of the Head of Programme and Administration of UNU-IAS, and in close coordination of the Human Resources Associate, the incumbent shall perform the following tasks: 
 
1. Ensures administration and implementation of HR strategies and policies focusing on achievement of the following results 
Full compliance of records and reports with UN rules, regulations, UNU policies, procedures and strategies; Ensures electronic filing practices for PSA, Consultants, Interns, and postdoctoral fellows are carried out in line with established standard operating procedure on information management; andAssists in HR communication to ensure the adherence to the HR policies. 
2. Assist in preparing contractual agreements with individual consultants, institutional organizations and interns, maintaining and monitoring contract implementation 
Assist administration of contractual agreements with individual consultants, institutional organizations, and interns including payment, recruitment, contract renewals and non-renewals, contract management, evaluation, and training and development ensuring quality and compliance with rules;Implements Buyer profile functions in the ERP system, including preparation of purchase orders and contracts, and timely corrective actions on POs with budget check errors and other issues; Ensures received deliverables and payment authorizations to comply with the contract terms for payment processing;Review open Purchase Orders periodically and during the annual financial closure; and Maintain supporting documents and an online filing system. 
3. Provide support to UNU-IAS personnel during onboarding, transition, and separation, focusing on the following areas 
Assist in onboarding and offboarding procedures for employees, including Personnel Service Agreement (PSA) holders, consultants, interns, and postdoctoral fellows;Update welcome packages reflecting local specifics;Assist in planning and implementing human resources-related strategies identified in the UNU-IAS Strategic Plan, including ensuring a safe and supportive working environment and supporting the professional career development of personnel; and 
4. Maintain and manage human resources information and documents focusing on the following areas 
Serve as Leave Monitoring Focal Point, performing the functions of Admin, HR, and Absence Processor in Atlas as well as provide helpdesk support to UNU IAS personnel; Update and maintain the personnel data in the system and shared documents upon personnel change (ERP system, Global Directory, organisational chart, floor map, etc.);Participate in briefings and meetings as a member of the UNU-IAS Human Resources team and prepare reports, minutes, communications, and other documents; Support the internal HR liaison function to act as an HR help desk to support managers and personnel as first-level HR services providers and coordinate with the HR KL team for 2nd level assistance; andSupport the process for official e-signature and seal requests from UNU-IAS personnel. 
5. Perform any other duties related to the UNU-IAS Administration as may be assigned, including but not limited to temporary support for recruitment of PSA positions. 
 
Key Performance Indicators 
Timely, complete, and accurate human resources transactions/activities/documentationTimely and quality delivery of recruitment strategiesQuality and timely, and accurate advice on UNU HR policies and processesContribution to the positive reputation of UNU-IAS as a reliable and trustworthy partner among research partners, governments, donors, and civil society 
Competencies 
Values: 
Inclusion - Take action to create an environment of dignity and respect for all, regardless of age, culture, disability, ethnicity, gender, gender identity, gender expression, geography, grade, language, nationality, racial identity, religion, sex, sex characteristics, sexual orientation, social origin or any other aspect of identity.Integrity - Act ethically, demonstrating the standards of conduct of the United Nations and taking prompt action in case of witnessing unprofessional or unethical behavior, or any other breach of UN standards.Humility - Demonstrate self-awareness and willingness to learn from others.Humanity - Act according to the purposes of the United Nations: peace, dignity and equality on a healthy planet. 
Behaviors: 
Connect and Collaborate - Build positive relationships with others to advance the work of the United Nations and work coherently as One UNAnalyze and Plan - Seek out and use data from a wide range of sources to understand problems, inform decision-making, propose evidence-based solutions and plan actionDeliver Results with Positive Impact - Hold oneself and others accountable for delivering results and making a positive difference to the people and causes that the United Nations servesLearn and Develop - Pursue own learning and development and contribute to the learning and development of othersAdapt and Innovate - Demonstrate flexibility, agility and the ability to think and act in novel ways
Qualifications
1) Education and certification 
Bachelor’s degree in human resources management, law, business or public administration, social sciences, education, or a related field.  
 
2) Experience 
At least 3 years of working experience in human resources or administration, preferably in an international organization.At least 1 year of working experience in human resources assisting recruitment and onboarding, performance management, training, career development, leave monitoring, and separation is desirable.Knowledge of HR policies and their application in the employment life cycle is desirable.Demonstrated performance in delivering solutions-oriented client service that meets the needs of the clients.Strong analytical skills, meticulous attention to detail, process oriented and mastery of office software. Proven organizational skills and ability to take initiative, prioritize and deliver results in a fast-paced environment.Proven ability to handle sensitive and confidential information.Knowledge of an Enterprise Resource Planning (ERP) system would be an asset.Excellent team player with strong communication and interpersonal skills, and ability to work in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity. 
3) Language Requirements: 
Fluency in English is requiredFluency in Japanese is desirableKnowledge of another UN official working language is an asset 
 
Remuneration     📚 𝗗𝗶𝘀𝗰𝗼𝘃𝗲𝗿 𝗛𝗼𝘄 𝘁𝗼 𝗚𝗲𝘁 𝗮 𝗝𝗼𝗯 𝗶𝗻 𝘁𝗵𝗲 𝗨𝗡 𝗶𝗻 𝟮𝟬𝟮𝟯! 🌍🤝 𝗥𝗲𝗮𝗱 𝗼𝘂𝗿 𝗡𝗘𝗪 𝗥𝗲𝗰𝗿𝘂𝗶𝘁𝗺𝗲𝗻𝘁 𝗚𝘂𝗶𝗱𝗲 𝘁𝗼 𝘁𝗵𝗲 𝗨𝗡 𝟮𝟬𝟮𝟯 𝘄𝗶𝘁𝗵 𝘁𝗲𝘀𝘁 𝘀𝗮𝗺𝗽𝗹𝗲𝘀 𝗳𝗼𝗿 𝗨𝗡𝗛𝗖𝗥, 𝗪𝗙𝗣, 𝗨𝗡𝗜𝗖𝗘𝗙, 𝗨𝗡𝗗𝗦𝗦, 𝗨𝗡𝗙𝗣𝗔, 𝗜𝗢𝗠 𝗮𝗻𝗱 𝗼𝘁𝗵𝗲𝗿𝘀! 🌐  
  ⚠️ 𝐂𝐡𝐚𝐧𝐠𝐞 𝐘𝐨𝐮𝐫 𝐋𝐢𝐟𝐞 𝐍𝐨𝐰: 𝐏𝐨𝐰𝐞𝐫𝐟𝐮𝐥 𝐓𝐞𝐜𝐡𝐧𝐢𝐪𝐮𝐞𝐬 𝐡𝐨𝐰 𝐭𝐨 𝐠𝐞𝐭 𝐚 𝐣𝐨𝐛 𝐢𝐧 𝐭𝐡𝐞 𝐔𝐧𝐢𝐭𝐞𝐝 𝐍𝐚𝐭𝐢𝐨𝐧𝐬 𝐍𝐎𝐖! 

The successful candidate will be employed under PSA contract. UNU offers an attractive compensation package including an annual net salary (of/in the range of) JPY 360,000-398,333, commensurate with the experience and qualifications of the candidate. Benefits include 30 days annual leave and a health insurance scheme. 
UNU is not liable for any taxes that may be levied on the remuneration you receive under this contract. Payment of any such taxes remains the sole responsibility of PSA holders.  
Duration of contract 
The duration of the initial contract is 1 year. This is a Personnel Service Agreement (PSA) contract with UNU, with the possibility for renewal subject to requirements and satisfactory work performance. The combined duration of a PSA contract with UNU may not exceed six (6) years. The mandatory age of retirement for PSA holders is 65 years. 
Starting date 
October 2024 
How to Apply 
To apply to UNU, you will not need an account. Instead, we ask that you: 
Apply via the apply link; fill out the UNU P11 Form (please avoid using similar forms provided by other United Nations organisations); provide a motivation statement (in the P11 form); and answer a few questions that are tailored to the position. 
You may wish to refer to the UN Values and Behaviours Framework for more information. 
Application Deadline 
5 August 2024 
Assessment 
Evaluation of qualified candidates may include an assessment exercise which may be followed by a competency-based interview, background checks, and references. 
Special Notice 
Staff members of the United Nations University are international civil servants subject to the Rector's authority. They may be assigned to any of the activities or offices of the United Nations University. The Rector reserves the right to appoint a candidate at a level below that advertised. UNU is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities to apply and become part of the organization. Applications from developing countries, and from women are strongly encouraged. Eligible internal applicants are also encouraged to apply. UNU has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNU, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. 
If you have supervisory function you need to have awareness on gender related issues. 
Information about UNU rosters 
UNU reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNU at the same grade level and with similar job description, experience and educational requirements. 
Scam Warning 
UNU does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.
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    📚 𝗗𝗶𝘀𝗰𝗼𝘃𝗲𝗿 𝗛𝗼𝘄 𝘁𝗼 𝗚𝗲𝘁 𝗮 𝗝𝗼𝗯 𝗶𝗻 𝘁𝗵𝗲 𝗨𝗡 𝗶𝗻 𝟮𝟬𝟮𝟰! 🌍🤝 𝗥𝗲𝗮𝗱 𝗼𝘂𝗿 𝗡𝗘𝗪 𝗥𝗲𝗰𝗿𝘂𝗶𝘁𝗺𝗲𝗻𝘁 𝗚𝘂𝗶𝗱𝗲 𝘁𝗼 𝘁𝗵𝗲 𝗨𝗡 𝟮𝟬𝟮𝟰 𝘄𝗶𝘁𝗵 𝘁𝗲𝘀𝘁 𝘀𝗮𝗺𝗽𝗹𝗲𝘀 𝗳𝗼𝗿 𝗨𝗡𝗛𝗖𝗥, 𝗪𝗙𝗣, 𝗜𝗢𝗠, 𝗨𝗡𝗜𝗖𝗘𝗙, 𝗨𝗡𝗗𝗦𝗦, 𝗨𝗡𝗙𝗣𝗔 𝗮𝗻𝗱 𝗼𝘁𝗵𝗲𝗿𝘀!  🌐   





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    📚 𝗗𝗶𝘀𝗰𝗼𝘃𝗲𝗿 𝗛𝗼𝘄 𝘁𝗼 𝗚𝗲𝘁 𝗮 𝗝𝗼𝗯 𝗶𝗻 𝘁𝗵𝗲 𝗨𝗡 𝗶𝗻 𝟮𝟬𝟮𝟰! 🌍🤝 𝗥𝗲𝗮𝗱 𝗼𝘂𝗿 𝗡𝗘𝗪 𝗥𝗲𝗰𝗿𝘂𝗶𝘁𝗺𝗲𝗻𝘁 𝗚𝘂𝗶𝗱𝗲 𝘁𝗼 𝘁𝗵𝗲 𝗨𝗡 𝟮𝟬𝟮𝟰 𝘄𝗶𝘁𝗵 𝘁𝗲𝘀𝘁 𝘀𝗮𝗺𝗽𝗹𝗲𝘀 𝗳𝗼𝗿 𝗨𝗡𝗛𝗖𝗥, 𝗪𝗙𝗣, 𝗨𝗡𝗜𝗖𝗘𝗙, 𝗨𝗡𝗗𝗦𝗦, 𝗨𝗡𝗙𝗣𝗔 𝗮𝗻𝗱 𝗼𝘁𝗵𝗲𝗿𝘀! 🌐