Grade: G5  
Vacancy no.: BEY/DC/2024/26 Publication date: 16 July 2024 Application deadline (midnight local time): 31 July 2024 
Job ID: 12165  Department: RO-Arab States/DWT-Beirut  Organization Unit: RO-Arab States/DWT-Beirut  Location: Amman  Contract type: Fixed Term  
Contract duration: Two years  
Under article 4.2, paragraph (e) of the Staff Regulations, the filling of vacancies in technical cooperation projects does not fall under Annex I of the Staff Regulations and is made by direct selection by the Director-General. 
In order to support the best informed process in the filling of the above-mentioned vacancy by direct selection, the ILO invites interested candidates to submit their application online by the above date. 
The following are eligible to apply: 
 ILO Internal candidates in accordance with paragraphs 31 and 32 of Annex I of the Staff Regulations. External candidates*  *The recruitment process for General Service positions is subject to specific local recruitment criteria. The ILO values diversity among its staff and welcomes applications from qualified female candidates. We also encourage applicants with disabilities. If you are unable to complete our online application form due to a disability, please send an email to  ilojobs@ilo.org. Technical cooperation appointments are not expected to lead to a career in the ILO and they do not carry any expectation of renewal or conversion to any other type of appointment in the Organization. A two-year fixed-term contract will be given. Extensions of technical cooperation contracts are subject to various elements including the following: availability of funds, continuing need of the functions and satisfactory conduct and performance. *Conditions of employment for external candidates: In conformity with existing ILO practice, the appointment of an external candidate will normally be made at the first step of this grade. The entry level salary for this position is 17286 (JOD) yearly.     📚 𝗗𝗶𝘀𝗰𝗼𝘃𝗲𝗿 𝗛𝗼𝘄 𝘁𝗼 𝗚𝗲𝘁 𝗮 𝗝𝗼𝗯 𝗶𝗻 𝘁𝗵𝗲 𝗨𝗡 𝗶𝗻 𝟮𝟬𝟮𝟯! 🌍🤝 𝗥𝗲𝗮𝗱 𝗼𝘂𝗿 𝗡𝗘𝗪 𝗥𝗲𝗰𝗿𝘂𝗶𝘁𝗺𝗲𝗻𝘁 𝗚𝘂𝗶𝗱𝗲 𝘁𝗼 𝘁𝗵𝗲 𝗨𝗡 𝟮𝟬𝟮𝟯 𝘄𝗶𝘁𝗵 𝘁𝗲𝘀𝘁 𝘀𝗮𝗺𝗽𝗹𝗲𝘀 𝗳𝗼𝗿 𝗨𝗡𝗛𝗖𝗥, 𝗪𝗙𝗣, 𝗨𝗡𝗜𝗖𝗘𝗙, 𝗨𝗡𝗗𝗦𝗦, 𝗨𝗡𝗙𝗣𝗔, 𝗜𝗢𝗠 𝗮𝗻𝗱 𝗼𝘁𝗵𝗲𝗿𝘀! 🌐  
  ⚠️ 𝐂𝐡𝐚𝐧𝐠𝐞 𝐘𝐨𝐮𝐫 𝐋𝐢𝐟𝐞 𝐍𝐨𝐰: 𝐏𝐨𝐰𝐞𝐫𝐟𝐮𝐥 𝐓𝐞𝐜𝐡𝐧𝐢𝐪𝐮𝐞𝐬 𝐡𝐨𝐰 𝐭𝐨 𝐠𝐞𝐭 𝐚 𝐣𝐨𝐛 𝐢𝐧 𝐭𝐡𝐞 𝐔𝐧𝐢𝐭𝐞𝐝 𝐍𝐚𝐭𝐢𝐨𝐧𝐬 𝐍𝐎𝐖! 
Introduction Jordan is facing a prolonged forced displacement crisis and the country is at an inflection point, given the scope, scale and protracted nature of the displacement. The ILO supports Jordan through a range of programmes, including PROSPECTS, which is  now in its second phase of implementation, which extends over the period 2024-2027. The five implementing agencies of PROSPECTS– ILO, World Bank, International Finance Cooperation, UNHCR and UNICEF aim to leverage their comparative advantages and areas of expertise to programme complementary and interdependent interventions that address three areas where challenges negatively affect the livelihoods and well-being of Jordanians, refugees and other vulnerable groups: education, employment, and protection. The ILO’s competitive advantage in the partnership in Jordan makes it well placed to support: the creation of livelihoods opportunities and the transition to formal employment for Jordanians, Syrians refugees and other vulnerable groups; and promotion of labour protection for all workers. It is doing so by supporting the development of market relevant skills, enhancing career guidance and employment placement services, promoting cooperatives development, fostering an enabling regulatory environment for labour protection and the expansion of social protection to vulnerable groups of workers.  The role of the Finance and Administrative Assistant is crucial to fulfill the administrative and financial tasks to ensure the smooth operational support to the PROSPECTS programme. Reporting Lines The position is based in Amman and reports directly to the PROSPECTS Project Manager, while closely coordinating with the PROSPECTS National Administrative/Finance Officer. The incumbent will carry out both administrative and financial tasks within the policy and procedural requirements established by the ILO, as well as any specific requirements from the donor to support the overall activities of the project. Description of Duties Administration and operations:   Create contracts, agreements, and purchase orders in IRIS according to ILO's rules and regulations for the PROSPECTS project, as well as shared cost POs for the ILO Amman Office. This includes preparing required supporting documents such as RFQs, RFPs, comparison sheets, evaluation sheets, required specifications, budget breakdowns, approvals, TORs, and other necessary documentation.   Assist the project team with the procurement process, ensuring the fair procurement of goods and services in line with ILO guidelines. Ensure effective use of resources and apply value-for-money principles throughout the procurement process and activities to facilitate smooth project implementation in a timely manner.   Prepare and draft correspondence in both Arabic and English as needed on own initiative to verify data, address and answer queries and follow-up as necessary with project and ILO staff, consultants and counterparts. Draw the attention of concerned officials to matters requiring immediate attention.   Translate documents, including emails, letters, reports, and other official documents, from English to Arabic and vice versa as requested and provide interpretation services in English and Arabic during meetings, workshops, field visits, and other events as required.   Maintain proper soft and hard filing systems (using hard copies only when essential to remain green) for all related documents of the project.   Draft minutes of meetings for documentation, identifying action items whenever needed.   Description of Duties (Cont'd)  Organize logistical and administrative arrangements for activities such as meetings, project events, conferences, workshops, seminars, campaigns, field visits, ceremonies, and other events under the project. Ensure all requirements are arranged in advance, including location, meals, equipment, stationery, transportation, printing materials, and more.   Submit Travel Requests and Travel Claims in IRIS, and prepare documents needed for missions, including security clearance, visa, tickets, and accommodation.   Finance tasks:  Assist in preparing financial plans, budgets, budget revisions, and financial reports (estimates, budgets, resourcing plans/tables, etc) by compiling information and statistics for budgetary and financial updates and reports.    Track and handle the preparation, review, and processing of payments and receipts for the PROSPECTS project, including any shared cost POs.   Monitor, review, and process Implementation Agreement payments, ensuring the submission of cash books, financial reports, and all relevant supporting documents for complete, accurate, and organized documentation in both hard (if needed) and soft copies.   Support in monitoring expenditures and the delivery rate for the project, keeping superiors updated with the latest figures to ensure structured fund spending.   Description of Duties (Cont'd)  Assist in preparing briefs, periodical reports, and statistical data on the status of programs and projects.   Support in any other duties as requested by the direct supervisor and the PROSPECTS Admin and Finance Officer.  Required qualifications Education Completion of secondary school education. Diploma or University Degree in accounting and/or finance and administrative field would be an asset. Experience At least five years of progressively responsible financial and administrative work, preferably in the UN system and /or international organizations.  Languages Excellent knowledge of English and Arabic (verbal and written).  Competencies In addition to the ILO core competencies (Integrity and transparency, sensitivity to diversity, orientation to learning and knowledge sharing, client orientation, communication, orientation to change, takes responsibility for performance, quality orientation, collaboration), this position requires:   Knowledge and understanding of a complex body of financial and administrative rules, guidelines and procedures.  Knowledge of in-house procedures for the preparation of documents and administrative forms, and for the creation and maintenance of filing systems. Good analytical skills.   






    📚 𝗗𝗶𝘀𝗰𝗼𝘃𝗲𝗿 𝗛𝗼𝘄 𝘁𝗼 𝗚𝗲𝘁 𝗮 𝗝𝗼𝗯 𝗶𝗻 𝘁𝗵𝗲 𝗨𝗡 𝗶𝗻 𝟮𝟬𝟮𝟰! 🌍🤝 𝗥𝗲𝗮𝗱 𝗼𝘂𝗿 𝗡𝗘𝗪 𝗥𝗲𝗰𝗿𝘂𝗶𝘁𝗺𝗲𝗻𝘁 𝗚𝘂𝗶𝗱𝗲 𝘁𝗼 𝘁𝗵𝗲 𝗨𝗡 𝟮𝟬𝟮𝟰 𝘄𝗶𝘁𝗵 𝘁𝗲𝘀𝘁 𝘀𝗮𝗺𝗽𝗹𝗲𝘀 𝗳𝗼𝗿 𝗨𝗡𝗛𝗖𝗥, 𝗪𝗙𝗣, 𝗜𝗢𝗠, 𝗨𝗡𝗜𝗖𝗘𝗙, 𝗨𝗡𝗗𝗦𝗦, 𝗨𝗡𝗙𝗣𝗔 𝗮𝗻𝗱 𝗼𝘁𝗵𝗲𝗿𝘀!  🌐   





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    📚 𝗗𝗶𝘀𝗰𝗼𝘃𝗲𝗿 𝗛𝗼𝘄 𝘁𝗼 𝗚𝗲𝘁 𝗮 𝗝𝗼𝗯 𝗶𝗻 𝘁𝗵𝗲 𝗨𝗡 𝗶𝗻 𝟮𝟬𝟮𝟰! 🌍🤝 𝗥𝗲𝗮𝗱 𝗼𝘂𝗿 𝗡𝗘𝗪 𝗥𝗲𝗰𝗿𝘂𝗶𝘁𝗺𝗲𝗻𝘁 𝗚𝘂𝗶𝗱𝗲 𝘁𝗼 𝘁𝗵𝗲 𝗨𝗡 𝟮𝟬𝟮𝟰 𝘄𝗶𝘁𝗵 𝘁𝗲𝘀𝘁 𝘀𝗮𝗺𝗽𝗹𝗲𝘀 𝗳𝗼𝗿 𝗨𝗡𝗛𝗖𝗥, 𝗪𝗙𝗣, 𝗨𝗡𝗜𝗖𝗘𝗙, 𝗨𝗡𝗗𝗦𝗦, 𝗨𝗡𝗙𝗣𝗔 𝗮𝗻𝗱 𝗼𝘁𝗵𝗲𝗿𝘀! 🌐