Grade: GS 5 
Vacancy no.: DC/MANILA/GS/2024/06 Publication date: 26 June 2024 Application deadline (midnight local time): 10 Jul 2024 
Job ID: 12080  Department: RO- Asia and the Pacific  Organization Unit: CO-Manila  Location: Manila  Contract type: Fixed Term  
Contract duration: One year (with possibility of extension)  
Under article 4.2, paragraph (e) of the Staff Regulations, the filling of vacancies in technical cooperation projects does not fall under Annex I of the Staff Regulations and is made by direct selection by the Director-General. 
In order to support the best informed process in the filling of the above-mentioned vacancy by direct selection, the ILO invites interested candidates to submit their application online by the above date. 
The following are eligible to apply: 
 ILO Internal candidates in accordance with paragraphs 31 and 32 of Annex I of the Staff Regulations. External candidates*  *The recruitment process for General Service positions is subject to specific local recruitment criteria. The ILO values diversity among its staff and welcomes applications from qualified female candidates. We also encourage applicants with disabilities. If you are unable to complete our online application form due to a disability, please send an email to  ilojobs@ilo.org. Technical cooperation appointments are not expected to lead to a career in the ILO and they do not carry any expectation of renewal or conversion to any other type of appointment in the Organization. A one-year fixed-term contract will be given. Extensions of technical cooperation contracts are subject to various elements including the following: availability of funds, continuing need of the functions and satisfactory conduct and performance. *Conditions of employment for external candidates: In conformity with existing ILO practice, the appointment of an external candidate will normally be made at the first step of this grade. The entry level salary for this position is 799,973 (in Philippines pesos) annual net pensionable remuneration based on the UN Salary Scale for the General Service Category, effective November 2023.      📚 𝗗𝗶𝘀𝗰𝗼𝘃𝗲𝗿 𝗛𝗼𝘄 𝘁𝗼 𝗚𝗲𝘁 𝗮 𝗝𝗼𝗯 𝗶𝗻 𝘁𝗵𝗲 𝗨𝗡 𝗶𝗻 𝟮𝟬𝟮𝟯! 🌍🤝 𝗥𝗲𝗮𝗱 𝗼𝘂𝗿 𝗡𝗘𝗪 𝗥𝗲𝗰𝗿𝘂𝗶𝘁𝗺𝗲𝗻𝘁 𝗚𝘂𝗶𝗱𝗲 𝘁𝗼 𝘁𝗵𝗲 𝗨𝗡 𝟮𝟬𝟮𝟯 𝘄𝗶𝘁𝗵 𝘁𝗲𝘀𝘁 𝘀𝗮𝗺𝗽𝗹𝗲𝘀 𝗳𝗼𝗿 𝗨𝗡𝗛𝗖𝗥, 𝗪𝗙𝗣, 𝗨𝗡𝗜𝗖𝗘𝗙, 𝗨𝗡𝗗𝗦𝗦, 𝗨𝗡𝗙𝗣𝗔, 𝗜𝗢𝗠 𝗮𝗻𝗱 𝗼𝘁𝗵𝗲𝗿𝘀! 🌐  
  ⚠️ 𝐂𝐡𝐚𝐧𝐠𝐞 𝐘𝐨𝐮𝐫 𝐋𝐢𝐟𝐞 𝐍𝐨𝐰: 𝐏𝐨𝐰𝐞𝐫𝐟𝐮𝐥 𝐓𝐞𝐜𝐡𝐧𝐢𝐪𝐮𝐞𝐬 𝐡𝐨𝐰 𝐭𝐨 𝐠𝐞𝐭 𝐚 𝐣𝐨𝐛 𝐢𝐧 𝐭𝐡𝐞 𝐔𝐧𝐢𝐭𝐞𝐝 𝐍𝐚𝐭𝐢𝐨𝐧𝐬 𝐍𝐎𝐖! 
Introduction The International Labour Organization (ILO) Country Office for the Philippines will implement a new Project on “Enhancing Tripartite Roles to Uphold Just Transitions in sectors undergoing Green Transformations: Renewable Energy, Transport & Construction” or ENTRUST Initiative. The Project will run from 2024 to 2025, with funding from the Regular Budget Supplementary Account (RBSA) of the ILO.  The expected results include the statistical classifications to generate official green jobs data and aligned government policies with information systems & plans on skills development, labour supply and demand, sectoral Green Jobs Human Resource Development and Just Transition Plans for the three priority sectors, social dialogue mechanisms affirmed by tripartite partners and stakeholders, and the resulting agreements on facilitating Just Transition at the national and enterprise level, and innovative Just Transition measures (Green TVET, green incentives, sustainable finance) used as transformative solutions to policy and operational challenges to circularity and greening the economy.  The RBSA-funded intervention aims to increase the capacities of the Philippine tripartite partners (government, workers’ and employers’ organization) in implementing strategic aspects of Just Transitions in circular and green economy sectors undergoing green transformations and considered as key employment generators – the renewable energy, transport and construction sectors.   The main implementing partners is the Department of Labor and Employment (DOLE), with the workers’ and employers’ organizations, Technical Education and Skills Development Agency (TESDA), Philippine Statistics Agency (PSA) and other key government agencies and organizations with relevant mandates to these sectors and areas of work.  . The Project will run parallel to the Just Transition Fund (JTF) component of the ILO-EU Trade for Decent Work (Trade4DW) project and the two (2) joint UN programme (JP) under the “Global Accelerator on Jobs and Social Protection for Just Transitions” (GA) to be funded by the following windows of the Joint SDG Fund:   Seed funding for developing Global Accelerator roadmaps; and  Multistakeholder Engagement to implement the Global Accelerator on Jobs and Social Protection for Just Transitions and the World Bank Social Protection and Jobs Compass (M-GA)  In particular, the JTF will cover capacity building activities on just transition finance for key strategic partners in the financial ecosystem in the Philippines while the JPs on GA will cover policy support and analysis covering similar sectors under the RBSA project, namely transport and construction. Within the policy and procedural requirements established by the ILO, the Programme and Administrative Assistant will help ensure the project objectives are met by providing programmatic and administrative support and contributing to delivering the expected outputs under the purview of ILO.  Reporting lines The Programme and Administrative Assistant (PAA) will be based in Manila, Philippines.  The Programme and Administrative Assistant will report to and work under the supervision of the National Project Coordinator of the Project. S/he will receive overall guidance from the Country Director of ILO in the Philippines. Administrative and financial guidance will be provided by the Senior Operations Officer and programme-related guidance will be received from the Senior Programme Officer.  S/he is required to work in close collaboration with other ILO staff members, as required. Description of Duties The Programme and Administrative Assistant will be responsible for a range of specialized Programme and Administrative support services in an efficient, effective and client-oriented manner. The incumbent performs at a fully operational level and resolves a variety of recurring and non-recurring operational issues, requiring the correct application of financial rules and regulations, policies, procedures and guidelines.   Maintain project financial records and monitoring systems to record and reconcile expenditures, balances, payments, statements and other data for daily transactions and reports. Process contracts for financial clearance and payment. Ensure the correctness and appropriateness of types of contracts used with each activity, and ensure all necessary supporting documents are attached. Prepare correspondence on own initiative to verify data, address and answer queries and follow-up as necessary with ILO staff, consultants, implementing partners and counterparts. Draw the attention of the National Project Coordinator to matters requiring immediate attention.  .  Review and request additional information on the financial reports of project implementing partners, ensuring compliance with ILO rules, before submitting to the Finance Unit. Classify and assign budget codes, verify and process claims for payment, and check payment vouchers, prices and claims invoices. Consult with Finance Unit, Programme and project team on rules, regulations and procedures, and inform project staff, partners, consultants, interns of new or revised procedures and practices. Provide project-related information as inputs to CO-Manila’s country programme implementation plan and report and other required external reports (UN, developments partners), in coordination with the National Project Coordinator.   .  Provide administrative and financial backstopping and guidance for project staff, implementing partners and consultants, with respect to payments, entitlements, travel claims, and other requirements relating to accounts and finance. Prepare recurring reports as scheduled and special reports as required for donor reporting, for budget preparation, audits or other reasons. Calculate and compile cost estimates, and participate in budget analysis and projections as required by the supervisors.  .  Support the National Project Coordinator in preparing budget revision requests, when needed. Draft correspondence, faxes, memoranda and reports on administrative matters from oral instructions, previous correspondence or other available information sources in accordance with standard office procedures.  






    📚 𝗗𝗶𝘀𝗰𝗼𝘃𝗲𝗿 𝗛𝗼𝘄 𝘁𝗼 𝗚𝗲𝘁 𝗮 𝗝𝗼𝗯 𝗶𝗻 𝘁𝗵𝗲 𝗨𝗡 𝗶𝗻 𝟮𝟬𝟮𝟰! 🌍🤝 𝗥𝗲𝗮𝗱 𝗼𝘂𝗿 𝗡𝗘𝗪 𝗥𝗲𝗰𝗿𝘂𝗶𝘁𝗺𝗲𝗻𝘁 𝗚𝘂𝗶𝗱𝗲 𝘁𝗼 𝘁𝗵𝗲 𝗨𝗡 𝟮𝟬𝟮𝟰 𝘄𝗶𝘁𝗵 𝘁𝗲𝘀𝘁 𝘀𝗮𝗺𝗽𝗹𝗲𝘀 𝗳𝗼𝗿 𝗨𝗡𝗛𝗖𝗥, 𝗪𝗙𝗣, 𝗜𝗢𝗠, 𝗨𝗡𝗜𝗖𝗘𝗙, 𝗨𝗡𝗗𝗦𝗦, 𝗨𝗡𝗙𝗣𝗔 𝗮𝗻𝗱 𝗼𝘁𝗵𝗲𝗿𝘀!  🌐   





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    📚 𝗗𝗶𝘀𝗰𝗼𝘃𝗲𝗿 𝗛𝗼𝘄 𝘁𝗼 𝗚𝗲𝘁 𝗮 𝗝𝗼𝗯 𝗶𝗻 𝘁𝗵𝗲 𝗨𝗡 𝗶𝗻 𝟮𝟬𝟮𝟰! 🌍🤝 𝗥𝗲𝗮𝗱 𝗼𝘂𝗿 𝗡𝗘𝗪 𝗥𝗲𝗰𝗿𝘂𝗶𝘁𝗺𝗲𝗻𝘁 𝗚𝘂𝗶𝗱𝗲 𝘁𝗼 𝘁𝗵𝗲 𝗨𝗡 𝟮𝟬𝟮𝟰 𝘄𝗶𝘁𝗵 𝘁𝗲𝘀𝘁 𝘀𝗮𝗺𝗽𝗹𝗲𝘀 𝗳𝗼𝗿 𝗨𝗡𝗛𝗖𝗥, 𝗪𝗙𝗣, 𝗨𝗡𝗜𝗖𝗘𝗙, 𝗨𝗡𝗗𝗦𝗦, 𝗨𝗡𝗙𝗣𝗔 𝗮𝗻𝗱 𝗼𝘁𝗵𝗲𝗿𝘀! 🌐