Title: Assistant to the IMC & Humanitarian Representation Coordinator and the IO office in BrusselsLocation: BrusselsDuration: Long-term contract, full-time position Starting date: ASAP 
Deadline to apply : 22 May 2024 
I. MSF INTERNATIONALMédecins Sans Frontières (MSF) is an international, independent, medical humanitarian organisation that delivers emergency aid to people affected by armed conflict, epidemics, healthcare exclusion and natural disasters. MSF offers assistance to people based only on need and irrespective of race, religion, gender or political affiliation.MSF International is the legal entity that binds MSF’s 24 sections, 26 associations and 18 brunch offices together. Registered in Switzerland, MSF International provides coordination, information and support to the MSF Movement, as well as implements international projects and initiatives as requested. II. POSITION BACKGROUNDInternational Medical Coordinator (IMC) ensures the management of the DirMed platform which is one of the 4 executive platforms within MSF together with RIOD, MedOps and ExCom.The IOHRC is the chair of the Operational Directors platform (RIOD). They also manage the Humanitarian Representation Team Secretariat (HRT) of MSF International; the coordination of the HRT Network is delegated to the Deputy Head of the HRT.The Administrative Assistant will support the executive management of the IMC and IOHRC as well as the International Office in Brussels. III. PLACE IN THE ORGANISATION 
The Administrative Assistant will:  
Respectively report jointly to the IMS, IMC and IOHRC;Work closely with the other assistants of the organization;Interact with the International Office team of 140 staff spread around 18 countries, more specifically with the 35 IO staff in the Brussels office, with the MSF Movement, and with interlocutors outside MSF. 
IV. MAIN RESPONSIBLITITES  
The Administrative Assistants will be responsible for the administrative tasks related to the International Office in Brussels and the IO Management Team with dedicated support to the IMC and IOHRC. 
Examples of tasks: 
Support for meeting organization: scheduling, meeting agenda preparation, technical support for remote meetings, logistics, taking minutes, information sharing, liaising with participantsUpdating agendas and calendars, following up on deadlines and planningManaging emails and official correspondenceCoordinating with relevant interlocutors for internal and external eventsFollowing up on issues requiring attentionLiaising with other teams (legal, communication, representation etc.)Travel organizationOffice support and maintenance follow-upArchivingCompiling expense claimsResponsible of HR and IT management and administration of IO Brussels based staffPrepare intersection meetings and larger events as required, including agenda, technical support, reading materials and minutes. 






    📚 𝗗𝗶𝘀𝗰𝗼𝘃𝗲𝗿 𝗛𝗼𝘄 𝘁𝗼 𝗚𝗲𝘁 𝗮 𝗝𝗼𝗯 𝗶𝗻 𝘁𝗵𝗲 𝗨𝗡 𝗶𝗻 𝟮𝟬𝟮𝟰! 🌍🤝 𝗥𝗲𝗮𝗱 𝗼𝘂𝗿 𝗡𝗘𝗪 𝗥𝗲𝗰𝗿𝘂𝗶𝘁𝗺𝗲𝗻𝘁 𝗚𝘂𝗶𝗱𝗲 𝘁𝗼 𝘁𝗵𝗲 𝗨𝗡 𝟮𝟬𝟮𝟰 𝘄𝗶𝘁𝗵 𝘁𝗲𝘀𝘁 𝘀𝗮𝗺𝗽𝗹𝗲𝘀 𝗳𝗼𝗿 𝗨𝗡𝗛𝗖𝗥, 𝗪𝗙𝗣, 𝗜𝗢𝗠, 𝗨𝗡𝗜𝗖𝗘𝗙, 𝗨𝗡𝗗𝗦𝗦, 𝗨𝗡𝗙𝗣𝗔 𝗮𝗻𝗱 𝗼𝘁𝗵𝗲𝗿𝘀!  🌐   





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