Position:                                  Admin and Finance Technical Officer                        
Reports to:                              Ukraine Analysis Hub Project Manager                                  
Supervision of:                        N/A                               
Budget responsibility:              N/A 
Duty Station:                           Kyiv                                          
Travel:                                      Possible                                                                         
Duration & contract type:        Maternity leave cover until 31.03.2025 100%  
Starting date:                          Asap 
Ukraine Analysis Hub 
ACAPS Ukraine Analysis Hub (UAH) has been monitoring the conflict in Ukraine and producing timely, independent, and high-quality analytical products on the humanitarian situation in Ukraine and the region since March 2022. Since its inception, the UAH has delivered a comprehensive set of analytical products, including in-depth analytical reports and datasets. 
Ukraine Analysis Hub provides impartial, independent, timely and high-quality analytical products, which strengthen the evidence base for decision making and response programming among humanitarian stakeholders related to the evolving crisis in Ukraine. The project also seeks to bolster analytical capacity and assessment capabilities in Ukraine, through mentoring and technical support to Ukrainian civil society. 
The project is composed of 20 staff members and consultants, working mainly from Poland and Ukraine.  
Purpose of the position      📚 𝗗𝗶𝘀𝗰𝗼𝘃𝗲𝗿 𝗛𝗼𝘄 𝘁𝗼 𝗚𝗲𝘁 𝗮 𝗝𝗼𝗯 𝗶𝗻 𝘁𝗵𝗲 𝗨𝗡 𝗶𝗻 𝟮𝟬𝟮𝟯! 🌍🤝 𝗥𝗲𝗮𝗱 𝗼𝘂𝗿 𝗡𝗘𝗪 𝗥𝗲𝗰𝗿𝘂𝗶𝘁𝗺𝗲𝗻𝘁 𝗚𝘂𝗶𝗱𝗲 𝘁𝗼 𝘁𝗵𝗲 𝗨𝗡 𝟮𝟬𝟮𝟯 𝘄𝗶𝘁𝗵 𝘁𝗲𝘀𝘁 𝘀𝗮𝗺𝗽𝗹𝗲𝘀 𝗳𝗼𝗿 𝗨𝗡𝗛𝗖𝗥, 𝗪𝗙𝗣, 𝗨𝗡𝗜𝗖𝗘𝗙, 𝗨𝗡𝗗𝗦𝗦, 𝗨𝗡𝗙𝗣𝗔, 𝗜𝗢𝗠 𝗮𝗻𝗱 𝗼𝘁𝗵𝗲𝗿𝘀! 🌐  
  ⚠️ 𝐂𝐡𝐚𝐧𝐠𝐞 𝐘𝐨𝐮𝐫 𝐋𝐢𝐟𝐞 𝐍𝐨𝐰: 𝐏𝐨𝐰𝐞𝐫𝐟𝐮𝐥 𝐓𝐞𝐜𝐡𝐧𝐢𝐪𝐮𝐞𝐬 𝐡𝐨𝐰 𝐭𝐨 𝐠𝐞𝐭 𝐚 𝐣𝐨𝐛 𝐢𝐧 𝐭𝐡𝐞 𝐔𝐧𝐢𝐭𝐞𝐝 𝐍𝐚𝐭𝐢𝐨𝐧𝐬 𝐍𝐎𝐖! 

The Admin and Finance Technical Officer will be responsible for overseeing administrative and financial processes in the ACAPS Ukraine Analysis Hub under the supervision of the Project Manager, the Team Leader, and in collaboration with NRC. This will include distribution and filing of key documents, follow-ups on budget and accounting, as well as support in planning and booking travel, events, workshops etc. This person will ensure compliance with necessary procedures and policies and perform general office management and administration support. This role will support the whole team in the day-to-day administrative and finance tasks to support all operational processes. 
This position seeks people with excellent attention to detail, organisation, and budget management understanding, able to work both in person and remotely with diverse team located across multiple locations. This person will have excellent communication skills and ability to work effectively in a collaborative manner. 
About ACAPS 
ACAPS is dedicated to helping humanitarians make better decisions. We want to put evidence at the heart of decision-making. To achieve this, we collaborate with a variety of partners across the humanitarian sector and beyond. We strive to be an evolving platform providing:   
 Independent analysis to support evidence-based decision making for humanitarian operations.  Deployment of experts to support assessments and analysis in crisis.   Innovative approaches to collect more reliable and timely data and conduct rigorous analysis Capacity development of humanitarian actors to carry out better needs assessments and analysis.  
Operate in line with the ACAPS values 
 We share and strive to maintain the values of agency, candour, integrity, diversity, evolution, ambition, and collaboration in everything we do. The post holder is expected to develop the position in line with these values. The ACAPS values live in the way we manage our teams, create our content and engage with stakeholders.  NRC, as the contracting body, is an equal opportunities employer. We are committed to diversity without distinction to age, gender, religion, ethnicity, nationality, and physical ability.  
Administrative Support 
 Coordinate team’s absences and follow ups on annual leaves. Monitor and ensure consistency between different HR platforms. Organise travel, workshops, and events in collaboration with the team. Ensure and follow up all administrative procedures of NRC. Liaise with NRC on issues related to hosting management and reimbursement of costs. Coordination of an internal asset register, asset focal point.  
Finance Support 
 Coordinate the procurement process within the hub and ensure all the documents are signed and deliverables conluded.  Ensure proper authorisation and tracking of procurement work with consultants, including contract signatures, deliverables, invoices, and other administrative tasks (travel expenses, liaison with procurement in Geneva etc) Budget monitoring, expense tracking, and budget design for new projects under the supervision of the Team Leader Coordinating with ACAPS expense tracking and accounting with hosting NRC offices Ensure appropriate archiving. Responsible for the technical support of the administrative tools and policy   
Critical interfaces 
The Admin and Finance Technical Officer will work closely with the ACAPS Support Unit to ensure consistency between ACAPS and NRC administrative and financial processes. The Admin and Finance Technical Officer will collaborate with all members of the Hub and NRC Administrative Unit.  
Generic competencies 
 University degree or vocational training in a relevant field (administration, finance, management, business, law, accounting). Minimum 2 years' relevant professional experience in administration or finance. Experience in humanitarian sector is highly desirable. Experience with NRC (admin/procurement/finance) asset Good document drafting skills. Priority management of tasks Ability to effectively work within a multi-cultural environment.  Problem solving skills, results oriented approach. Fluent written and oral communication skills in English and Ukrainian. Proficient knowledge of standard ICT office support tools including spreadsheets, word-processing and presentation software.  
Context related skills, knowledge, and experience:  
 Demonstrated numeracy skills and excellent attention to detail.  Proficiency in Excel.  
Behavioural Competencies: 
 Ability to work independently. Planning and delivering results Communicating with respect and tactfulness Initiating action Attention to detail and organization. Adapting and responding to change Result-oriented and problem solving   






    📚 𝗗𝗶𝘀𝗰𝗼𝘃𝗲𝗿 𝗛𝗼𝘄 𝘁𝗼 𝗚𝗲𝘁 𝗮 𝗝𝗼𝗯 𝗶𝗻 𝘁𝗵𝗲 𝗨𝗡 𝗶𝗻 𝟮𝟬𝟮𝟰! 🌍🤝 𝗥𝗲𝗮𝗱 𝗼𝘂𝗿 𝗡𝗘𝗪 𝗥𝗲𝗰𝗿𝘂𝗶𝘁𝗺𝗲𝗻𝘁 𝗚𝘂𝗶𝗱𝗲 𝘁𝗼 𝘁𝗵𝗲 𝗨𝗡 𝟮𝟬𝟮𝟰 𝘄𝗶𝘁𝗵 𝘁𝗲𝘀𝘁 𝘀𝗮𝗺𝗽𝗹𝗲𝘀 𝗳𝗼𝗿 𝗨𝗡𝗛𝗖𝗥, 𝗪𝗙𝗣, 𝗜𝗢𝗠, 𝗨𝗡𝗜𝗖𝗘𝗙, 𝗨𝗡𝗗𝗦𝗦, 𝗨𝗡𝗙𝗣𝗔 𝗮𝗻𝗱 𝗼𝘁𝗵𝗲𝗿𝘀!  🌐   





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    📚 𝗗𝗶𝘀𝗰𝗼𝘃𝗲𝗿 𝗛𝗼𝘄 𝘁𝗼 𝗚𝗲𝘁 𝗮 𝗝𝗼𝗯 𝗶𝗻 𝘁𝗵𝗲 𝗨𝗡 𝗶𝗻 𝟮𝟬𝟮𝟰! 🌍🤝 𝗥𝗲𝗮𝗱 𝗼𝘂𝗿 𝗡𝗘𝗪 𝗥𝗲𝗰𝗿𝘂𝗶𝘁𝗺𝗲𝗻𝘁 𝗚𝘂𝗶𝗱𝗲 𝘁𝗼 𝘁𝗵𝗲 𝗨𝗡 𝟮𝟬𝟮𝟰 𝘄𝗶𝘁𝗵 𝘁𝗲𝘀𝘁 𝘀𝗮𝗺𝗽𝗹𝗲𝘀 𝗳𝗼𝗿 𝗨𝗡𝗛𝗖𝗥, 𝗪𝗙𝗣, 𝗨𝗡𝗜𝗖𝗘𝗙, 𝗨𝗡𝗗𝗦𝗦, 𝗨𝗡𝗙𝗣𝗔 𝗮𝗻𝗱 𝗼𝘁𝗵𝗲𝗿𝘀! 🌐