Project Management Officer, Health Product Demand Planning & Implementation - GL C - Temporary position until December 2024 (Reposted)
Many of the health programs financed by Global Fund grants include the procurement of goods and services (approximately US$2 billion a year). The Supply Operations Department offers a delegated procurement service to the Principal Recipients of the Global Fund to secure, facilitate and accelerate the procurement and supply of the health products required to implement the programs. To ensure better response to the ongoing and future requirements the Global Fund is looking to strengthen its end-to-end processes of health product procurement and supply from needs assessment, demand planning to implementation management and reporting.In order to effectively manage the health product procurement and supply for ongoing program implementation and to prepare and respond to emergencies, the Global Fund needs an integrated forecast demand planning system for all the health products (services) that are appropriated by the grants. These cover approximately 150 countries and over 200 grants and span across over 3000 health products (pharmaceuticals, prevention, and diagnostics) that need to be managed and synchronized over the grant lifecycle of typically 3 years. The Global Fund is looking to develop a robust yet agile demand planning process (including instituting an S&OP process) that allows dynamic data collection and information management in a controlled manner. These activities will need to be facilitated by technology that drives the desired integration of governance, process and produces, smart controls and high adaptive reporting capacities. Over time, structured demand planning management and real-time information flow regarding the procurement and supply of health products will allow the Global Fund to strengthen the systemwide procurement and supply chain capabilities on the global, regional and national level, and inform key sourcing interventions on supply capacity, access at the most advantageous value proposition of quality, cost and delivery time. The Project Management Officer, Health Product Demand Planning & Implementation, Supply Operations, together with the Health Product Management Focal Point, Plan-To-Report, Grant Management, is responsible for the overall success of the project and provides support on the following activities: • Day-to-day project management including continuous project planning and progress monitoring, identification of risks and issues, facilitating of core project team meetings, and alignment across teams; collaboration with the project stakeholders within the organization (across departments) as well as outside of the organization (consulting team, country organizations)• Preparation of key documents for project sponsors and senior leadership; and briefing of all parties involved for critical decision-making• Operational project support in terms of content development and day-to-day project activities per the following:• First phase: development of the case for change, validation of key processes to be redesigned for efficiency/effectiveness improvements, collection of structured and prioritized business requirements, process mapping, initiation of acquisition process • Second phase: selection of the appropriate system solution (working with IT Department), alignment of roles and responsibilities on updated and new processes to be implemented • Third phase: design, test and roll-out of the solution and implementation of new/updated processes throughout organization• Change management and training of users (for specific system).
Key Responsibilities
In close collaboration with the Health Product Management Focal Point, Plan-To-Report, Grant Management:
Project management and day-to-day support in project implementation 
Phase 1:
Track, monitor and steer the work of the consultancy service provider commissioned to support the first months of this projectSupport the collection of structured business requirements from all stakeholders who will be impacted by the future processes: internal teams as well as Principal Recipients (PR) representation through focused workshopsEnsure proper scoping and prioritizationSupport the development of detailed end-to-end process mapsSupport the acquisition process for technical system to be used.Phase 2:Supporting IT department to coordinate the run of the acquisition process including:Provide answers to questions from biddersSupport the demonstrations and the technical evaluation of solutions as part of the acquisition processFacilitate the selection of the most suited system solutionConduct working sessions within the organization to align on roles and responsibilities for new/updated processes..Phase 3:With the support of IT, review the design of the solution to ensure maximum coverage of business needs and possible future roadmapRun a design authority to:Ensure business teams support the design decisions and any compromises or prioritizations that will have been designed.Provide clarifications to the design team as needed.Support User Acceptance TestingSupport Data migration where neededAgree and monitor go live planning, including rollout of new/updated processes.Stakeholder management, change managementThrough-out: Report progress and bring decision points to the Steering Committee of the projectMap all stakeholders and understand supporters/opponents to the project, design action plan to ensure adequate support from allCommunicate internally and externally with relevant stakeholders, build and manage network of change championsPrepare future governance of the project in steady state.TrainingDesign training plan and ensure preparation of appropriate training materialSupport training of relevant stakeholders in advance of go-live Plan for continuous training of new users.Subject to change by the Executive Director at any time at their sole discretion.QualificationsEssential: Advanced university degree in business or public administration, management, computer sciences, procurement, health, or other relevant disciplines.Desirable:     📚 𝗗𝗶𝘀𝗰𝗼𝘃𝗲𝗿 𝗛𝗼𝘄 𝘁𝗼 𝗚𝗲𝘁 𝗮 𝗝𝗼𝗯 𝗶𝗻 𝘁𝗵𝗲 𝗨𝗡 𝗶𝗻 𝟮𝟬𝟮𝟯! 🌍🤝 𝗥𝗲𝗮𝗱 𝗼𝘂𝗿 𝗡𝗘𝗪 𝗥𝗲𝗰𝗿𝘂𝗶𝘁𝗺𝗲𝗻𝘁 𝗚𝘂𝗶𝗱𝗲 𝘁𝗼 𝘁𝗵𝗲 𝗨𝗡 𝟮𝟬𝟮𝟯 𝘄𝗶𝘁𝗵 𝘁𝗲𝘀𝘁 𝘀𝗮𝗺𝗽𝗹𝗲𝘀 𝗳𝗼𝗿 𝗨𝗡𝗛𝗖𝗥, 𝗪𝗙𝗣, 𝗨𝗡𝗜𝗖𝗘𝗙, 𝗨𝗡𝗗𝗦𝗦, 𝗨𝗡𝗙𝗣𝗔, 𝗜𝗢𝗠 𝗮𝗻𝗱 𝗼𝘁𝗵𝗲𝗿𝘀! 🌐  
  ⚠️ 𝐂𝐡𝐚𝐧𝐠𝐞 𝐘𝐨𝐮𝐫 𝐋𝐢𝐟𝐞 𝐍𝐨𝐰: 𝐏𝐨𝐰𝐞𝐫𝐟𝐮𝐥 𝐓𝐞𝐜𝐡𝐧𝐢𝐪𝐮𝐞𝐬 𝐡𝐨𝐰 𝐭𝐨 𝐠𝐞𝐭 𝐚 𝐣𝐨𝐛 𝐢𝐧 𝐭𝐡𝐞 𝐔𝐧𝐢𝐭𝐞𝐝 𝐍𝐚𝐭𝐢𝐨𝐧𝐬 𝐍𝐎𝐖! 
Project Management Certification (Prince, PMI, PMP, ITIL…) or equivalent experience in project management.ExperienceEssential:Extensive and progressive experience in project managementExperience in conducting consulting or advisory engagements with a focus on process efficiency and effectiveness, preferably with a major multilateral organization, business or international consultancy firmSpecific experience in Supply & Operations Planning system design and operationalizationExperience working on-the-ground in acountry that the Global Fund supports.Desirable:5+ years of project management experienceExperience in technology/IT transformationExperience in international development, grant making organizationsExperience with health product procurement and/or supply chain, and pharmaceutical and health technology settings.CompetenciesLanguages:An excellent knowledge of English and preferably a good working knowledge of French. Knowledge of other languages would be an asset.Functional Competencies:Business: Level 2Communications: Level 1IT: Level 1Procurement and Supply Chain: Level 1Project Management. Level 2Other Competencies:Rigorous, structured thinker, with strong attention to detailResults and action-oriented, with ability to multi-task and manage competing priorities under tight deadlinesStrong interpersonal skills with an ability to work in a multi-cultural environment with a variety of stakeholdersNegotiation and influencing skills with ability to manage conflict and provide appropriate solutionsProject and performance management skillsExcellent written, oral and presentation skillsSound judgment with ability to provide high-quality solutions and appropriate alternatives in planning and decision-makingProficiency in business process mapping, analysis, improvement and performance measurementExcellent computer skills including PowerPoint, Word and Excel.The Global Fund recruits top-tier talent for our open positions, in support of our mission to end AIDS, tuberculosis and malaria as epidemics. Explore our vacancies and apply on the Global Fund Careers recruitment system. More information on working at the Global Fund is available on the Careers section of our main website.Job Posting End Date24 March 2024 






    📚 𝗗𝗶𝘀𝗰𝗼𝘃𝗲𝗿 𝗛𝗼𝘄 𝘁𝗼 𝗚𝗲𝘁 𝗮 𝗝𝗼𝗯 𝗶𝗻 𝘁𝗵𝗲 𝗨𝗡 𝗶𝗻 𝟮𝟬𝟮𝟰! 🌍🤝 𝗥𝗲𝗮𝗱 𝗼𝘂𝗿 𝗡𝗘𝗪 𝗥𝗲𝗰𝗿𝘂𝗶𝘁𝗺𝗲𝗻𝘁 𝗚𝘂𝗶𝗱𝗲 𝘁𝗼 𝘁𝗵𝗲 𝗨𝗡 𝟮𝟬𝟮𝟰 𝘄𝗶𝘁𝗵 𝘁𝗲𝘀𝘁 𝘀𝗮𝗺𝗽𝗹𝗲𝘀 𝗳𝗼𝗿 𝗨𝗡𝗛𝗖𝗥, 𝗪𝗙𝗣, 𝗜𝗢𝗠, 𝗨𝗡𝗜𝗖𝗘𝗙, 𝗨𝗡𝗗𝗦𝗦, 𝗨𝗡𝗙𝗣𝗔 𝗮𝗻𝗱 𝗼𝘁𝗵𝗲𝗿𝘀!  🌐   





Apply for this job











Recommended for you




    📚 𝗗𝗶𝘀𝗰𝗼𝘃𝗲𝗿 𝗛𝗼𝘄 𝘁𝗼 𝗚𝗲𝘁 𝗮 𝗝𝗼𝗯 𝗶𝗻 𝘁𝗵𝗲 𝗨𝗡 𝗶𝗻 𝟮𝟬𝟮𝟰! 🌍🤝 𝗥𝗲𝗮𝗱 𝗼𝘂𝗿 𝗡𝗘𝗪 𝗥𝗲𝗰𝗿𝘂𝗶𝘁𝗺𝗲𝗻𝘁 𝗚𝘂𝗶𝗱𝗲 𝘁𝗼 𝘁𝗵𝗲 𝗨𝗡 𝟮𝟬𝟮𝟰 𝘄𝗶𝘁𝗵 𝘁𝗲𝘀𝘁 𝘀𝗮𝗺𝗽𝗹𝗲𝘀 𝗳𝗼𝗿 𝗨𝗡𝗛𝗖𝗥, 𝗪𝗙𝗣, 𝗨𝗡𝗜𝗖𝗘𝗙, 𝗨𝗡𝗗𝗦𝗦, 𝗨𝗡𝗙𝗣𝗔 𝗮𝗻𝗱 𝗼𝘁𝗵𝗲𝗿𝘀! 🌐