Open to Internal and External Candidates 
Reference No. : SVN/2024/073Position Title : Procurement AssociateDuty Station : JakartaOrganization Unit : Resource Management UnitClassification : G-5Type of Appointment : Special Short-Term Contract (3 months)Report to : Head of Resources ManagementEstimated Start Date : As soon as possibleClosing Date : 20 December 2024 
Context: 
Established in 1951, IOM is a related organization of the United Nations, and as the leading UN agency in the field of migration, IOM works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all.  
Operational in Indonesia for more than 40 years, IOM Indonesia is working on a wide range of activities in partnership with the Government of Indonesia, civil society, private sector actors, migrants and communities. IOM Indonesia is engaged in several thematic areas, including: Counter-Trafficking (CT), Labour Mobility and Social Inclusion (LMI), Disasters, Climate and Resilience (DCR), Immigration and Border Governance (IBG), Refugee Care, Migration Health, Migration Governance, and Resettlement and Voluntary Returns.  
The Resources Management Unit contributes to the monitoring and supporting the budgetary financial, human resources and other administrative functions to ensure quality, effective and efficient resources management of the Country Office.   
Under the direct supervision of the Head of Resources Management, the incumbent will be responsible and accountable for providing procurement and logistic support services to the assigned projects at IOM Indonesia. 
Responsibilities and Accountabilities
Receive and review/clarify requests, specifications and confirm WBS elements and other needed information from requisitioners, particularly from programme managers.If necessary, assist programme staff in preparation of unambiguous specifications for purchase of goods, prior submission of requisition.Coordinate and ensure that all project related purchases are reviewed and approved in accordance to the purchase authorization matrix.Identify potential vendors, conduct vendor’s appraisals and if suitable register them in PRISM (SAP) system.Plan and implement procurement activities, including obtaining quotations, preparation of evaluation and recommendation, issuance of Purchase Order (PO) or ServiceAgreement (SA) and delivery of goods/services in accordance to IOM procurement guidelines and in coordination with National Procurement/Logistic Officer.Coordinate with the Finance Assistant to ensure that prior to the final ordering and delivery of goods/services, the WBS element and budget line item have been determined.Coordinate and monitor the delivery of ordered goods/services and ensure through established procedures that all received goods/services are in accordance with the terms and specifications of the PO/SA. Furthermore ensure timely delivery of purchased goods/services. Report to requisitioner about the status of procurements, including estimated time of delivery and/or any changes which may affect pre-determined delivery conditions.Prepare payment documentation and liaise closely with the finance section concerning payment of purchased and delivered goods and services. Maintain records of all transaction, ensuring that an efficient filling system for record of all quotations, copies of records of expenditure, receipts, local order forms, etc. are keptMake vendor’s evaluation to performance, reliability, quality, price, delivery of goods/services against the concluded PO/SA and organizations’ best interests. Ensure that all procurement activities are done through PRISM (SAP) system and ensure that the proper IOM administrative procedures and standards for follow up, canvassing, bidding, ordering and stock keeping are strictly adhered to.Prepare weekly progress report of procurement activities. Perform such other related duties as may be assigned.  
EDUCATION
University degree from an accredited academic institution, preferably in Business Administration, Logistics, or Management, with minimum 3 (three) years relevant work experience, or; Completed High School degree with at least 5 (five) years in relevant work experience.Accredited Universities are those listed in the UNESCO World Higher Education Database. EXPERIENCE
Indonesian National with good knowledge of, and experience in procurement and logistics, administration and operational;Experience working in development sectors;Have knowledge and experience in SAP is an advantage.SKILLS
Ability to prepare clear and concise reports and to analyse and interpret source information and data;Effectively applies specialized knowledge of logistics and procurement to timely source goods and services ;Excellent communication and negotiation skills;Sound time management;High level of computer literacy is required, Good knowledge of MS-Office, specifically Microsoft Excel. 
Languages     📚 𝗗𝗶𝘀𝗰𝗼𝘃𝗲𝗿 𝗛𝗼𝘄 𝘁𝗼 𝗚𝗲𝘁 𝗮 𝗝𝗼𝗯 𝗶𝗻 𝘁𝗵𝗲 𝗨𝗡 𝗶𝗻 𝟮𝟬𝟮𝟯! 🌍🤝 𝗥𝗲𝗮𝗱 𝗼𝘂𝗿 𝗡𝗘𝗪 𝗥𝗲𝗰𝗿𝘂𝗶𝘁𝗺𝗲𝗻𝘁 𝗚𝘂𝗶𝗱𝗲 𝘁𝗼 𝘁𝗵𝗲 𝗨𝗡 𝟮𝟬𝟮𝟯 𝘄𝗶𝘁𝗵 𝘁𝗲𝘀𝘁 𝘀𝗮𝗺𝗽𝗹𝗲𝘀 𝗳𝗼𝗿 𝗨𝗡𝗛𝗖𝗥, 𝗪𝗙𝗣, 𝗨𝗡𝗜𝗖𝗘𝗙, 𝗨𝗡𝗗𝗦𝗦, 𝗨𝗡𝗙𝗣𝗔, 𝗜𝗢𝗠 𝗮𝗻𝗱 𝗼𝘁𝗵𝗲𝗿𝘀! 🌐  
  ⚠️ 𝐂𝐡𝐚𝐧𝐠𝐞 𝐘𝐨𝐮𝐫 𝐋𝐢𝐟𝐞 𝐍𝐨𝐰: 𝐏𝐨𝐰𝐞𝐫𝐟𝐮𝐥 𝐓𝐞𝐜𝐡𝐧𝐢𝐪𝐮𝐞𝐬 𝐡𝐨𝐰 𝐭𝐨 𝐠𝐞𝐭 𝐚 𝐣𝐨𝐛 𝐢𝐧 𝐭𝐡𝐞 𝐔𝐧𝐢𝐭𝐞𝐝 𝐍𝐚𝐭𝐢𝐨𝐧𝐬 𝐍𝐎𝐖! 

IOM’s official languages are English, French, and Spanish. 
For this position, fluency in English and Bahasa Indonesia is required (oral and written).Required Competencies The incumbent is expected to demonstrate the following values and competencies:
Values
Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
Core Competencies – behavioural indicators level 1
Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.Managing and sharing knowledge continuously seeks to learn, share knowledge and innovate.Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.
Other
Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.  Appointment will be subject to certification that the candidate is medically fit for appointment, verification of Education certificate and security clearances. IOM applies local United Nations Salary Scale. 
Please submit your application online by clicking \"Apply\" button above. Please attach the Resume and Cover letter in your application. The deadline for applications is 20 December 2024. Candidates applying for this vacancy are required to declare whether they have relatives already working for IOM.  
Only applicant who meets the above qualification will be considered
For further information and other job postings, you are welcome to visit our website: IOM Indonesia Careers  






    📚 𝗗𝗶𝘀𝗰𝗼𝘃𝗲𝗿 𝗛𝗼𝘄 𝘁𝗼 𝗚𝗲𝘁 𝗮 𝗝𝗼𝗯 𝗶𝗻 𝘁𝗵𝗲 𝗨𝗡 𝗶𝗻 𝟮𝟬𝟮𝟰! 🌍🤝 𝗥𝗲𝗮𝗱 𝗼𝘂𝗿 𝗡𝗘𝗪 𝗥𝗲𝗰𝗿𝘂𝗶𝘁𝗺𝗲𝗻𝘁 𝗚𝘂𝗶𝗱𝗲 𝘁𝗼 𝘁𝗵𝗲 𝗨𝗡 𝟮𝟬𝟮𝟰 𝘄𝗶𝘁𝗵 𝘁𝗲𝘀𝘁 𝘀𝗮𝗺𝗽𝗹𝗲𝘀 𝗳𝗼𝗿 𝗨𝗡𝗛𝗖𝗥, 𝗪𝗙𝗣, 𝗜𝗢𝗠, 𝗨𝗡𝗜𝗖𝗘𝗙, 𝗨𝗡𝗗𝗦𝗦, 𝗨𝗡𝗙𝗣𝗔 𝗮𝗻𝗱 𝗼𝘁𝗵𝗲𝗿𝘀!  🌐   





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